Senior Executive & Advancement Assistant

Description

The Frank Lloyd Wright Foundation seeks a highly organized and proactive Senior Executive & Advancement Assistant to provide exceptional administrative support to the CEO and Vice President of Advancement. This critical role requires professionalism, discretion, and a commitment to excellence while working closely with the Board of Trustees and Foundation staff. The ideal candidate thrives in a fast-paced environment and is dedicated to supporting the Foundation’s mission through strong administrative and organizational skills. 

Essential Functions:

Executive Support (CEO)

• Act as the primary point of contact for the CEO, managing scheduling, meetings, and correspondence with internal and external stakeholders.
• Maintain and coordinate the CEO’s business calendar, ensuring efficient time management.
• Prepare and process payment requests, department forms, and expense reports.
• Track and organize CEO travel expenses for reporting to the Finance Department.
• Document and maintain CEO’s donor and prospect contact records in donor database.
• Provide administrative support for Foundation-wide contract and vendor management.

Board Liaison

• Coordinate meetings for the CEO, Board of Trustees, and Board Committees, including drafting agendas, resolutions, and meeting notices.
• Assemble and distribute Board materials; attend Board meetings and transcribe minutes.
• Organize meeting logistics, including venue arrangements and catering.
• Maintain accurate electronic and paper records of Board documents.
• Disseminate important information to Board members and staff as needed.

Advancement Team Support

• Provide direct administrative support to the Vice President of Advancement, managing scheduling, meetings, and correspondence with internal and external stakeholders, and assist in preparing donor reports, presentations, and outreach materials.
• Support Advancement-related meetings, donor events, donor stewardship, and fundraising activities. 
• Enter and process incoming gifts and pledges into the donor database, ensuring data accuracy and compliance with established procedures.
• Generate and distribute personalized acknowledgment letters and receipts to donors in a timely manner, adhering to established stewardship guidelines and ensuring appropriate recognition.

Additional Responsibilities

• Represent the Foundation with professionalism, confidentiality, and discretion.
• Handle additional duties and projects as assigned to support organizational goals.

The Frank Lloyd Wright Foundation inspires people to discover and embrace an architecture for better living through meaningful connection to nature, the arts and each other. In Wright's own words, our vision is "to make life more beautiful, the world a better one for living in, and to give reason, rhyme and meaning to life."

A career at Frank Lloyd Wright Foundation offers more than the opportunity to impact the world through our mission. Our team does vital and valued work that fosters creativity, collaboration, and camaraderie. Besides competitive compensation and benefits, we offer an inclusive environment, amazing views, and incredible architecture to inspire you every day.

This position is full time with a salary of $65,000/year (commensurate with experience) and comprehensive benefits including a paid time-off package. The Foundation pays up to 90% of monthly health-care premiums and enrolls all regular full-time employees into our life insurance, and short and long-term disability policies at no cost to employees.

Requirements

• Bachelor’s degree in business, administration, communications, or a related field.
• Minimum of three years of experience in executive support, including working with a Board of Trustees/Directors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), email management, and internet research.
• Proficiency in donor management or CRM software (preferably Salesforce).
• Strong written and verbal communication skills with high attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Strong judgment, discretion, and problem-solving skills in handling confidential matters.
• Familiarity with nonprofit governance, fundraising, and donor relations.
• Ability to work in a dynamic, fast-paced environment and adapt to changing priorities.

Physical Demands and Work Environment: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. 

• Physical Demands: While performing the essential functions of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and consistently talk or hear; and rarely taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.  
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Frank Lloyd Wright Foundation is an equal opportunity employer.

Salary : $65,000