Bookkeeper

Description

Settlers Hospitality is a collection of hospitality brands that includes boutique hotels, diverse restaurants, distinctive event venues and lifestyle offerings. The group’s core mission focuses on the guest experience while incorporating a high standard of hospitality. In essence, Settlers Hospitality seeks to apply its common core philosophy, and outstanding services, across all of its brands and interests. We are looking for energetic, hard-working, and talented accounting professional to join our Settlers Hospitality finance team to perform a variety of financial tasks as a Bookkeeper.

The Bookkeeper will assist in general accounting tasks focused on our real estate entities, including bank deposits, bank reconciliations, and accounts payable/receivable. They will be responsible for identifying and preventing discrepancies, managing A/R, and working with the team for controls, and cash management as well as other special projects as needed. The ideal candidate is an organized professional with a great eye for detail. They are reliable and able to carry out tasks autonomously and collaboratively. They would have Strong Microsoft Office Suite skills (especially Excel) and be proficient with accounting software such as QuickBooks Pro, Sage 50 or Sage Intacct. A successful Bookkeeper will ensure that the company's daily accounting functions run accurately and effectively while supporting all functions in a small office environment. An associate degree in accounting is required. 

Responsibilities:

• Process accounts payable and accounts receivable, including simple bookkeeping and banking tasks
• Prepare general ledger postings and statements
• Interface with customer software systems
• Issue invoices to customers and external partners
• Review and reconcile client accounts in a timely manner
• Enter and pay bills
• Manage customer invoices and payments
• Reconcile bank accounts and credit cards
• Monitor and order office supplies
• Track imports and prepare accompanying paperwork
• Assist and support all company personnel with financial matters
• Provide customer, vendor, and supplier support
• Assisting with data entry of accounts payable and receivables
• Manage utility vendors and other external partners
• Process various reports using Excel spreadsheets
• Communicate with clients about their account by phone and email
• Create and update expense reports
• Process reimbursement forms and security deposits
• Prepare bank deposits
• Enter financial transactions into internal databases
• Check spreadsheets for accuracy
• Invoice tenants for rent and utilities
• Maintain digital and physical financial records
• Participate in quarterly and annual audits
• Prepare 1099s
• Maintain company files
• Complete mandatory data for external agencies as requested
• Maintain rent records
• Report budget versus actual spend, and maintain reports
• Upload approved budget to sage
• Enter data for autopayments
• Manage transfer payments between intercompany accounts
• Track loan payments and balances
• Other duties and responsibilities as assigned and business needs dictate

Requirements

Qualifications:

• Associate degree or relevant certification in accounting is required
• At least three years of work experience in a business office environment with general accounting responsibilities preferred 
• Knowledge of basic bookkeeping procedures
• Familiarity with finance regulations
• Good math skills and the ability to spot numerical errors
• Ability to handle sensitive, confidential information
• Must be a fast learner with excellent work ethic, strong integrity, and willingness to learn
• Ability to work in a fast-paced environment and meet daily deadlines.
• Hands-on experience with spreadsheets and financial reports
• Positive attitude to support all areas of a small office environment
• Strong organizational skills with an ability to execute accurately and with great eye for detail
• Must be a team player and able to be flexible to work with others
• Proficient with business applications and accounting software, especially Sage 50 and QuickBooks Pro
• Proficient in Microsoft Suite (especially excel), Outlook, and other office software
• Excellent communication skills, verbal and written
• Excellent interpersonal skills to interact professionally with vendors, and staff
• Real estate experience preferred
• Strong computer skills
• Strong cash management knowledge