What are the responsibilities and job description for the Administrative Assistant III position at Seventh Sense Consulting, LLC?
In anticipation of a contract award, we're seeking an Executive Administrative Assistant with a calm, strong personality to support a Director and Deputy Director. The candidate should demonstrate organization skills, the ability to work in a fast-paced environment, the ability to appropriately self-direct, be detail-oriented, present a professional demeanor and appearance, be able to hold information confidentially, and be a self-learner with the ability and desire to learn new skills independently.
Responsibilities:
- Provide day-to-day administrative support to the Director and Deputy Director of the Office of Administrative Services (OAS) for office operations and internal and external communications.
- Manage the Director and Deputy Director calendar by setting up meetings/calls as appropriate and preparing daily schedules for the director’s reference.
- Checks calendar throughout the day to identify appointment conflicts and cancelations and consults the director to determine priority and scheduling flexibility.
- Prepare materials for weekly recurring meetings which include developing agendas and ensuring that the director is prepared for meetings.
- Use office software applications such as Outlook’s e-mail and electronic calendar, Excel, Access, PowerPoint, Adobe, etc. Scans documents in hard copy format into an appropriate electronic format (e.g., PDF or WORD) for transmission and word processing.
- Coordinate internal and external communications among agency and department organizations, other federal agencies, and the general public.
- Support making domestic and international travel arrangements for the organization's employees. Prepare and track domestic and international travel requests, authorizations, and vouchers in Concur. Ensure compliance with Federal Travel Regulations and agency travel policy.
- Establish, organize, and maintain paper and electronic files.
- Receive, review, draft, and edit correspondence.
- Collect and consolidate information for reporting from Division Chiefs/Branch Managers to be submitted to the Office of the Chief Administrative Officer (OCAO) senior leadership.
- Serve as timekeeper for OAS as needed.
Must Haves:
- High school diploma, GED or equivalent
- 5-years of previous office administrative and scheduler experience
- Expert capabilities in scheduling and usage of Scheduling Assistant in MS Outlook and Teams Proficiency,
- Experience with Concur (government travel system),
- Organization,
- Reporting skills,
- Verbal communication,
- Typing,
- Written communications,
- Knowledgeable user of Microsoft OneDrive and SharePoint,
- Other Microsoft Office 365 skills,
- Confidentiality,
- Responsive
- Professionalism
Nice to Haves:
- University/college degree
- Previous experience supporting C-Suite executives
- Microsoft Office Specialist (MOS) Certification
Working For Seventh Sense:
- Our company was founded on a family-oriented philosophy, and our culture is rooted in making a difference in the lives of our “work family” members (referred to simply as “members” rather than “employees”).
Our comprehensive benefits include:
- Medical, dental, and vision insurance
- 401(k) plan with generous company match and immediate vesting
- PTO and 11 paid holidays
- Employee Assistance Program
- Accident and Critical Care insurance options
Unique benefits include:
- Day off to celebrate your birthday
- Day off on your company anniversary date
- Day off to volunteer for the community service project of your choice
- A Bonus Plan that allows each member to financially benefit from company, team, and individual success. You are in full control of the bonuses you receive – ask us how!
- A peer-to-peer recognition platform that allows members to recognize each other’s accomplishments and contributions.
- Professional development opportunities including Consulting Skills training and Federal Acquisition training, as well as resources to assist with family life and mental wellbeing.
About Us:
Seventh Sense Consulting is an award-winning consulting company focused on providing federal agencies with "Enlightened Solutions that Deliver Lasting Value". Our teams work with our clients to provide innovative solutions, enhance integration, and facilitate transparency of core acquisition. We are a 100% virtually operated Virginia-based company serving multiple clients across the US, and we have been recognized for 3 years in a row as a “Best Place to Work” by the Washington Business Journal! To learn more visit us at www.seventhsenseconsulting.com
Equal Employment Opportunity:
Seventh Sense Consulting is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.
Our company’s enlightened solutions encompass a comprehensive range of DEI initiatives, aimed at fostering a diverse, equitable, and inclusive environment, promoting equal opportunities, and empowering individuals from all backgrounds to thrive and contribute their unique perspectives.
