Demo

Leadership Administrative Assistant

Severns Valley Baptist Church
Elizabethtown, KY Other
POSTED ON 11/11/2024 CLOSED ON 2/14/2025

What are the responsibilities and job description for the Leadership Administrative Assistant position at Severns Valley Baptist Church?

Benefits:
  • Flexible schedule
  • Opportunity for advancement
  • Competitive salary
Administrative Assistant
Role: This position plays a crucial role in supporting the Pastor of Organizational Leadership in working toward the efficient functioning of Severns Valley Baptist Church.
 
Reports to: Pastor of Organizational Leadership

Hours: 15-25 per week

Responsibilities:

Personnel-
  • Support Human Resources functions such as maintaining employee records, handling personnel inquiries, and facilitating HR-related processes.
    • Contribute to employee onboarding processes to facilitate a smooth integration into the team.
    • Assist in the coordination of annual staff reviews, ensuring a comprehensive and structured evaluation process.
    • Contribute to staff development initiatives, including training sessions and professional development opportunities.
    • Coordinate Front Desk Volunteers to maintain a welcoming and organized reception area.
Finance-
  • Receive and process payables efficiently and accurately.
  • Administer Divvy/Bill expense reporting for accurate financial record-keeping.
  • Assist in financial tasks, including budget tracking, financial reporting, and reconciliation to ensure financial transparency and accountability.
Facility-
  • Manage and process facility use requests, ensuring seamless coordination of events.
    • Schedule and set up meetings with key personnel, ensuring timely and organized gatherings.
    • Assist in staff coordination, fostering effective communication and collaboration.
    • Assist with church calendar coordination to streamline event planning and scheduling.
Leadership-
  • Create meeting agendas and organize minutes, reports, etc. for Stewardship, Personnel, and Trustee meetings.
  • Manage and coordinate the Pastor's calendar, ensuring optimal time management.
  • Filter and assist with the Pastor's email, ensuring important communication is addressed promptly.
Additional Responsibilities:
  • Aid in ministry coordination, ensuring seamless communication and collaboration among church ministries.
  • Assist in developing lay leaders by providing administrative support for training programs and leadership initiatives.
  • Handle additional tasks as assigned by the Pastor of Organizational Leadership to support the overall goals of the church.
  • These additional responsibilities further highlight the diverse and integral role of the Part-Time Administrative Assistant in supporting the Pastor of Organizational Leadership across various aspects of church administration and leadership development.
Qualifications:
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in Google Suite, Quickbooks Online, Martus, Planning Center Online, APS.
  • Previous administrative experience is preferred.
  • Ability to maintain confidentiality and handle sensitive information.

Salary : $20 - $25

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