Operational Buyer

Job Description:

Key responsibilities:

• Review Purchase Requisitions for CAPEX Projects to ensure all necessary information, documentation and required signatures are present.
• Issue purchase orders to vendors based on approved requisitions.
• Obtain Order Confirmations with expected delivery dates from vendors.
• Assist with resolving any issues related to orders, including shipment errors, damaged goods, and other supplier concerns.
• Ensure goods are delivered as promised and on time.
• Keep in touch with suppliers on open orders and communicate any delays and/or early deliveries to the project leads and update internal systems accordingly.
• Close out the purchase orders at the end of the project.
• Build relationships with vendors, responding to inquiries and concerns in a timely and professional manner.
• Expedite orders as needed to meet the demands and timelines set forth by the Project Lead and communicate the status.
• Manage AP inquires for PO/Invoice assistance.
• Assist with scheduling meetings with suppliers and Project Leads and any additional stake holders.
• Tracking equipment order through delivery status using the PMP (or CAPEX Equipment Tracker).
• Identify areas for process improvement and implement solutions to improve efficiency and accuracy.
• Facilitate issuance of Confidential Disclosure Agreements (CDA)
• Assemble and issue Request for Proposal (RFP)/Tenders, commercial agreements (PO s), contract preparation and issuance.
  • Expedite Receipt of RFP s and Tenders
  • Compile quotations and populate bid tab analysis
• Support internal cross-functional stakeholders.
• All other duties as assigned.
• Become part of this exciting opportunity and apply now!

Key requirements:

• Bachelor's degree (or equivalent experience) in Business, Supply Chain Management, or related field preferred.
• Previous experience in large to medium CAPEX project procurement.
• Experience with Operational Procurement and Requisition-to-Purchase processes.
• 3-5 years of experience in procurement or a related field.
• Proficient in Microsoft Office, particularly Excel.
• Experience working with procurement systems and management software, demonstrated knowledge and use of SAP and SharePoint.
• Strong written and oral communication skills.
• Ability to adapt to varying workloads and to prioritize business needs.
• Highly analytical with a strong attention to detail.
• Able to work with a minimum supervision.
• Ability to effectively prioritize and execute tasks in a fast paced environment.
• Ability to work collaboratively with various teams and departments.