What are the responsibilities and job description for the Office Manager position at Shades of Grey HR?
Confidential Company
An established and fast-growing brand in the health and wellness space, this company is known for developing innovative, science-backed products that deliver real results. With a strong track record of success and a loyal global customer base, their focus is on creating high-quality solutions that help people look and feel their best.
Led by a close-knit leadership team, the company values creativity, collaboration, and a genuine passion for improving lives through effective, accessible treatments.
Job Description
We’re looking for a resourceful and proactive Office Manager to ensure the smooth day-to-day operations of our workspace. This role is central to internal infrastructure—supporting leadership, managing office needs, assisting with HR coordination, and keeping everything organized and on track. The ideal candidate is a detail-oriented team player who thrives in a fast-paced, evolving environment.
Key Responsibilities
Office Administration & Operations
- Oversee daily office operations to support a productive and efficient environment
- Maintain and update office policies, procedures, and systems
- Act as the primary point of contact for office-related inquiries and needs
- Manage supplies inventory, vendor relationships, shipping/receiving, and office upkeep
- Coordinate with IT support to ensure systems, equipment, and tech are functioning properly
- Maintain digital and physical filing systems, including NDAs and contracts
- Ensure internal service processes align with applicable quality standards
Administrative & Executive Support
- Provide administrative support to executives and department leads
- Manage calendars, coordinate meetings, and prepare presentations or internal documents
- Handle sensitive and confidential information with professionalism
Financial & Budgetary Oversight
- Track and process office expenses, budgets, and vendor invoices
- Support payroll and expense reporting processes
- Assist with negotiating and managing office-related service contracts
Human Resources & Employee Support
- Coordinate onboarding, office setup, and employee documentation
- Help manage PTO tracking, leave requests, and personnel files
- Support employee engagement events and act as a liaison for HR-related questions
Event & Meeting Coordination
- Plan and organize company meetings, trainings, and team events
- Coordinate logistics including venue bookings, catering, and materials
- Oversee internal room scheduling and readiness
Compliance & Safety
- Ensure office compliance with safety, health, and labor regulations
- Maintain emergency response procedures and documentation
- Organize regular safety drills and audits
Skills & Experience
- Bachelor’s degree or equivalent experience
- 3 years of experience in office administration or operations
- Proficient in Microsoft Office Suite and Google Workspace
- Strong organizational and communication skills
- High level of discretion and professionalism
- Bonus: HR or bookkeeping experience, knowledge of workplace compliance, project management tools
Benefits
- 10% performance bonus (paid quarterly) based on agreed goals
- Full Health Benefits: Medical, Dental, Vision
- 401(k) with Safe Harbor 3% Match
- Generous PTO, Paid Holidays, Parental Leave
- Monthly Wi-Fi Stipend & Annual Wellness Credit
