What are the responsibilities and job description for the Accounts Payable Specialist position at Shaheen & Gordon, PA?
Job Description
Accounts Payable Specialist
Shaheen & Gordon, P.A., Attorneys at Law, is currently looking for a full-time Accounts Payable Specialist to join their team at their Dover, NH office. Under the direction of the Director of Finance, prepare, administer, and maintain records for the Accounts Payable function in accordance with policies and procedures established by Shaheen & Gordon PA.
Duties include, but not limited to:
- Process, audit, and enter all invoices, check requests, expense reports and other accounting records in an accurate and timely manner ensuring proper account distribution and posting to accounting periods and in compliance to all internal controls.
- Generate checks on a weekly basis or as needed and distribute signed checks as indicated per document.
- Ensure all transactions comply with Firm policies and procedures.
- Assist in the development of new procedures to ensure compliance to Firm policy.
- Take lead role in all vendor relations. Maintain positive relationships with internal and external vendors by resolving all disputes or claims in a timely and professional manner.
- Complete and maintain all required Accounts Payable volume and performance standards reports as determined by the Director of Finance.
- Control all unused Accounts Payable checks.
- Prepare all analysis as requested by management to ensure all cost-saving measures are being followed.
- Complete annual 1099 processing under the guidance of the Director of Finance
- Perform special accounting and finance related projects as assigned.
- Function as role model in demonstrating customer service standards of the firm.
- Respond cooperatively to managers and staff members in other departments to promote teamwork.
Requirements:
- 3- 5 years relevant accounts payable experience in a demanding environment
- Solid understanding of basic bookkeeping and accounts payable principles
- Law firm experience a plus
- Proficient in data entering accounting software
- Proficient in Microsoft applications including Excel, Word, and Outlook
- Excellent organizational and time management skills
- Outstanding oral, written, and people skills.
- Associate’s degree in accounting or relevant experience.
- Must be able to lift to 15 pounds.
Shaheen & Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination, and layoff.
Shaheen & Gordon presents a pleasant, supportive, challenging, non-smoking work environment. Salary commensurate with experience, with excellent benefits including health insurance, flexible spending account, and 401(k) plan employer match. Please submit your cover letter and resume to careers@shaheengordon.com.\
No phone calls or agencies please. EOE.
Job Type: Full-time
Pay: $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $25
