Seasonal Development Events Coordinator

About the Organization

Position Summary

Roles and Responsibilities

• Collaborate with the Development and Marketing teams to ensure all events reflect Shakespeare & Company’s mission and align with its messaging;
• Manage event logistics, including invitations, RSVPs, vendor coordination, event budgets, and on-site support to ensure seamless execution;
• Assist with the planning, organization, execution, debriefing, and donor follow-up for summer fundraising events, including donor receptions, benefit performances, the annual Gala, and other special gatherings;
• Provide exceptional stewardship to donors, fostering a welcoming and memorable experience at events;
• Work flexible hours, including nights and weekends, to support event schedules;
• Contribute to the overall workflow of the Development Department, maintaining team priorities and assisting with general tasks outside of event-related responsibilities.

Experience, Knowledge, Skills and Characteristics Sought

• Passionate about Shakespeare & Company’s mission and the performing the arts;
• Detail-oriented and energetic;
• Strong commitment to creating meaningful and memorable experiences for donors that contribute to the success of Shakespeare & Company’s mission;
• Strong organizational skills with the ability to manage multiple projects and deadlines;
• Excellent written and verbal communication skills;
• Availability to work flexible hours, including evenings and weekends for events;
• Proficiency in Microsoft Office Suite and SharePoint;
• Experience with fundraising databases (e.g., Raiser’s Edge, or similar) preferred;
• Prior experience in event planning, fundraising, or nonprofit development preferred;
• Experience in fast-paced nonprofit organization preferred;
• Experience with ticketing systems (AudienceView/OvationTix or similar) preferred;
• Bachelor’s Degree or comparable work experience preferred;
• Completion of a COVID-19 vaccine regimen and booster, if eligible, prior to employment term, and willingness to test weekly or more as per Company safety guidelines (at Company expense).