What are the responsibilities and job description for the Business Office Support / Transportation Secretary position at Shaler Area School District?
Location: Shaler Area School District, Glenshaw, PA
Position Type: Full-Time, Monday–Friday
Hours: 8:00 a.m. – 5:00 p.m.
Compensation: Competitive salary with full benefits package
About Us:
Shaler Area School District is a large suburban district located just north of Pittsburgh, serving approximately 3,800 students across one senior high school, one middle school, one elementary school, and four primary schools. We are committed to providing a positive and productive work environment, as well as exceptional service to our students, families, and community.
Position Summary:
We are seeking a detail-oriented, highly organized Business Office Support / Transportation Secretary to provide clerical and administrative support within the Business Office, with a focus on managing student transportation logistics. This position plays a critical role in the daily operations of the school district by ensuring accuracy in transportation coordination, data management, financial documentation, and supporting payroll and purchasing activities. This role reports directly to the Director of Finance & Operations and works collaboratively as part of the Business Support Team.
Key Responsibilities:
Manage clerical tasks including data entry, filing, responding to inquiries, and processing mail and reports.
Coordinate all aspects of student transportation for public, non-public, and special needs students.
Maintain and update student databases and transportation records.
Create and adjust bus routes and schedules, and coordinate with principals, the athletic director, and transportation providers.
Verify and process transportation invoices and support budget preparation and financial reporting.
Assist in state and federal reporting, including PA Department of Education, AIU, and Act 80 requirements.
Support purchasing processes including bid coordination, vendor data entry, and purchase order generation.
Assist with payroll, fringe benefits, and the processing of handwritten checks.
Collaborate with the Accounts Payable Specialist and provide cross-functional support as needed.
Qualifications:
High school diploma or equivalent required; Associate's degree preferred, but not required.
Minimum of three years of relevant experience in customer service or clerical support role.
Strong computer skills, including word processing and database management.
Excellent organizational, communication, and interpersonal skills.
Ability to work independently and as part of a collaborative team.
Why Work With Us?
Supportive team environment
Comprehensive benefits package
Professional development opportunities
Stable, year-round work schedule
Benefits:
Medical: Low monthly premiums and deductibles
Dental & Vision: Paid by the district
Life Insurance: Paid by the district
Retirement: PSERS PA State Employee Retirement System
Voluntary Benefits:
Life and disability insurance
Long-term disability
403(b) retirement plan options
Time Off:
Holidays: Up to 12 per year
Personal Days: Up to 4 per year
Sick Days: Up to 12 per year
Emergency Day: 1 per year
Bereavement & Legal Leaves
Vacation: 2 to 5 weeks, based on tenure
Application Process:
Professional candidates should submit a cover letter, résumé, and references to hr@shalerarea.org. Current clearances (within the past year) will be required upon offer. A high school or college diploma is required at the time of hire.
Shaler Area School District is an Equal Opportunity Employer (EEOE).
Position Type: Full-Time, Monday–Friday
Hours: 8:00 a.m. – 5:00 p.m.
Compensation: Competitive salary with full benefits package
About Us:
Shaler Area School District is a large suburban district located just north of Pittsburgh, serving approximately 3,800 students across one senior high school, one middle school, one elementary school, and four primary schools. We are committed to providing a positive and productive work environment, as well as exceptional service to our students, families, and community.
Position Summary:
We are seeking a detail-oriented, highly organized Business Office Support / Transportation Secretary to provide clerical and administrative support within the Business Office, with a focus on managing student transportation logistics. This position plays a critical role in the daily operations of the school district by ensuring accuracy in transportation coordination, data management, financial documentation, and supporting payroll and purchasing activities. This role reports directly to the Director of Finance & Operations and works collaboratively as part of the Business Support Team.
Key Responsibilities:
Manage clerical tasks including data entry, filing, responding to inquiries, and processing mail and reports.
Coordinate all aspects of student transportation for public, non-public, and special needs students.
Maintain and update student databases and transportation records.
Create and adjust bus routes and schedules, and coordinate with principals, the athletic director, and transportation providers.
Verify and process transportation invoices and support budget preparation and financial reporting.
Assist in state and federal reporting, including PA Department of Education, AIU, and Act 80 requirements.
Support purchasing processes including bid coordination, vendor data entry, and purchase order generation.
Assist with payroll, fringe benefits, and the processing of handwritten checks.
Collaborate with the Accounts Payable Specialist and provide cross-functional support as needed.
Qualifications:
High school diploma or equivalent required; Associate's degree preferred, but not required.
Minimum of three years of relevant experience in customer service or clerical support role.
Strong computer skills, including word processing and database management.
Excellent organizational, communication, and interpersonal skills.
Ability to work independently and as part of a collaborative team.
Why Work With Us?
Supportive team environment
Comprehensive benefits package
Professional development opportunities
Stable, year-round work schedule
Benefits:
Medical: Low monthly premiums and deductibles
Dental & Vision: Paid by the district
Life Insurance: Paid by the district
Retirement: PSERS PA State Employee Retirement System
Voluntary Benefits:
Life and disability insurance
Long-term disability
403(b) retirement plan options
Time Off:
Holidays: Up to 12 per year
Personal Days: Up to 4 per year
Sick Days: Up to 12 per year
Emergency Day: 1 per year
Bereavement & Legal Leaves
Vacation: 2 to 5 weeks, based on tenure
Application Process:
Professional candidates should submit a cover letter, résumé, and references to hr@shalerarea.org. Current clearances (within the past year) will be required upon offer. A high school or college diploma is required at the time of hire.
Shaler Area School District is an Equal Opportunity Employer (EEOE).
