ACCOUNTS PAYABLE SPECIALIST

Description

Company: Shamin Hotels

Organizational Structure: 

Department: Operations

FLSA Status: Full-time, Exempt 

Reports To: Accounting Manager

Supervision: none

Pay Structure: Salary, Paid Bi-weekly

Who are we looking for?

Are you someone who values teamwork, takes ownership of your role, and is passionate about serving our guests with warmth and hospitality? Shamin Hotels invites you to join our team! Whether you're greeting guests with a friendly smile, assisting them with their needs, or going the extra mile to ensure their stay is nothing short of perfect, your dedication to service excellence will shine through in everything you do. We are seeking candidates with a wide variety of knowledge, skills, and experiences to contribute to our continued success. Whether you're a seasoned professional or just starting your career, we have opportunities for you to grow and excel with us!

Why Should You Work for Shamin Hotels?

Amazing Benefits! In addition to competitive pay, we offer a range of benefits for full-time associates, including health, dental, vision, accident and short and long term disability insurance, pet insurance, gym membership discounts, Paid time off, Paid holidays, Shamin Perk discounts on tickets, rental cars and attractions, footwear discounts, 401K plan with company match, employee discounts at our branded hotels and more!

Endless Opportunities! With over 70 hotels in our portfolio and plans for further expansion, there are endless opportunities for growth and advancement at Shamin Hotels. Whether you're interested in front-line operations, corporate management, or hotel development, we have opportunities for you to shine.

Advancement! We're proud of our track record of promoting from within. At Shamin Hotels, we're committed to nurturing talent and providing opportunities for our employees to thrive. Join us and be part of a company where your potential is limited only by your ambition. We look forward to welcoming you to the Shamin Hotels family!

Job Summary:

The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of invoices, maintaining vendor relationships, and supporting the organization’s financial operations. This role requires a detail-oriented professional with strong organizational skills and the ability to thrive in a high-volume, team-oriented environment.

Essential Duties and Responsibilities:

Invoice Management:

Verify all invoices have been reviewed, coded, and approved by property management in accordance with standard operating procedures.

Ensure timely approvals by coordinating with other departments as needed.

Process invoices and checks with accuracy and attention to detail.

Vendor Relations:

Maintain critical vendor lists for each property to ensure timely payments.

Reconcile vendor statements to ensure all invoices are accounted for and properties maintain good standing with vendors.

Reporting and Compliance:

Compile month-end accounts payable accruals.

Administer W-9s and 1099s to ensure compliance with tax regulations.

Monitor and capture sales and use tax on invoices as required.

Support Functions:

Assist with Accounts Receivable (AR) processing and payment tracking.

Respond to and resolve accounts payable-related inquiries with professionalism.

Support continuous process improvement initiatives.

Assist with special projects and tasks as assigned.

Internal Controls:

Promote adherence to internal controls and stay updated on accounting concepts, practices, and procedures.

Maintain a professional level of service to internal and external customers.

Qualifications

Qualifications and Requirements:

Experience:

3-5 years of accounts payable experience, preferably in a high-volume environment.

Proven ability to process invoices with accuracy and timeliness.

Skills and Competencies:

Strong organizational skills with exceptional attention to detail.

Proficiency in Microsoft Office Suite, G Suite, and Real Estate/Hotel ERP systems.

Excellent follow-up skills and a proactive problem-solving mindset.

Ability to work effectively in a quiet, focused team environment.

Strong interpersonal and communication skills, with a team-oriented approach.

Education:

Bachelor’s degree in Accounting, Finance, or a related field (preferred but not required).

Working Conditions:

Work is typically performed in an office environment with a focus on data entry and reconciliation tasks.

May occasionally require additional hours during month-end close or to meet critical deadlines.

About Us:

In a story of entrepreneurial spirit and partnership, P.C. Amin and his brother-in-law B.N. Shah embarked on a remarkable venture in 1978. They seized an opportunity, purchasing a bankrupt hotel in Lumberton, North Carolina. United by their vision and commitment to excellence, they merged their names, Shah and Amin, to create Shamin Hotels. Today, Shamin Hotels stands as a testament to their legacy, having grown into the largest hotel owner and operator in Virginia, with over 70 hotels spanning multiple states. https://shaminhotels.com/

Do you know someone who might be interested in working at Shamin Hotels? Receive cash rewards for your referral! See your general manager for details!

Shamin Hotels is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Salary : $55,000 - $65,000