What are the responsibilities and job description for the In-Office Coordinator (AI & Automation Proficiency focus) | Immigration Law Firm position at Shan Potts Law Offices?
Job Summary :
The Law Offices of Shan Potts is seeking a highly organized, tech-savvy In-Office Coordinator to optimize the daily operations of our law firm. This role is essential in bridging the gap between our on-site team and remote staff by implementing AI-driven solutions, automation tools, and workflow optimizations to enhance efficiency and client service.
We strongly encourage candidates on OPT (Optional Practical Training) to apply. We recognize that many talented professionals—especially those with strong technical expertise—are looking for a solid opportunity to remain in the U.S. long-term. If you have a background in office coordination, AI-driven workflow automation, and Microsoft 365 tools , we want to hear from you!
Key Responsibilities :
Operations & Workflow Optimization
- Leverage AI tools and Microsoft 365 (Teams, SharePoint, Power Automate, Power BI) to streamline operations , automate repetitive tasks, and enhance communication between in-office and remote teams.
- Implement automation flows to track deadlines, client follow-ups, and case management updates.
- Ensure office facilities, technology, and internal processes run smoothly.
- Maintain an efficient, structured office environment that supports high-level productivity and compliance.
Client Relations & Communication
Document & Information Management
Team Leadership & Coordination
Compliance & Risk Management
Qualifications : Languages :
Fluency in English & Spanish (written and verbal) is encourgaed but not required.
Education & Certifications :
Bachelor’s degree in Business Administration, Legal Studies, Information Systems, or a related field.
Certifications in AI, Microsoft Power Automate, or workflow automation tools are a strong plus .
Experience :
3-5 years in office management, operations, or administrative roles (preferably in a legal, professional services, or tech-driven environment).
Prior experience optimizing office processes using AI-driven solutions and Microsoft 365 tools .
Technical Skills :
Proficiency in Microsoft 365 (Teams, SharePoint, Power Automate, Outlook).
Experience using AI-powered office management tools to automate workflows.
Familiarity with legal case management software is a plus.
Preferred Qualifications :
OPT candidates are strongly encouraged to apply!
Experience in a law firm or regulated environment is beneficial.
Knowledge of legal terminology, court procedures, and compliance standards is a plus.
Benefits :