What are the responsibilities and job description for the Executive Assistant position at Sharing Excess?
This is a full-time hybrid role as an Executive Assistant, located in Philadelphia, PA, with flexibility for some remote work. The Executive Assistant will be responsible for assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, project management, operational efficiency, and partner engagement. This role requires keen attention to detail, high emotional intelligence (EQ), and the ability to remain agile in a busy startup environment. The assistant will also demonstrate integrity and sound decision-making skills while working autonomously. Key responsibilities include but are not limited to:
- Assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, relationship management, and project management to enhance operational efficiency.
- Utilizing your experience to streamline and optimize processes and ensure the organization of documents and important files.
- Working within a team environment to support the mission of Sharing Excess. Provide administrative support, including document preparation, meeting coordination, and leading team meetings.
- Maintaining excellent communication with both internal and external stakeholders, ensuring clear and consistent messaging aligned with our goals. Take meeting minutes where necessary.
- Assisting in administrative human resources functions, including onboarding new team members, managing employee records, and supporting the development and implementation of HR policies and procedures.
- Assisting with minor communication and marketing help, including but not limited to drafting social media posts, creating newsletter copy, and designing flyers in Canva.
Qualifications
- 3 years previous experience as an Executive Assistant
- Strong Analytical Skills
- Excellent Communication skills with both internal and external stakeholders
- Excellent administrative skills
- Demonstrated ability to streamline and optimize processes
- Ability to work independently and in a team environment
- Attention to detail and ability to multitask and prioritize
- Bachelor's degree in Business Administration or related field is preferred
- Experience with logistics and non-profit management is a plus