What are the responsibilities and job description for the Executive Business Partner position at Sharks Sports and Entertainment LLC?
TITLE: Executive Business Partner
POSITION TYPE: Full Time, Exempt
COMPANY: Sharks Sports and Entertainment, LLC
LOCATION: San Jose, CA
REPORTS TO: Senior Vice President/GM, SAP Center & Sharks Ice
POSTING DATED: December
Pay Range: $77,600 - $97,000 (annual)
Actual base pay will be determined based on permissible factors such as transferable skills, work experience, market demands and primary work location. The base pay range provided is subject to change and may be modified in the future.
Position Overview
The Executive Business Partner is responsible for the administrative function of SAP Center and Sharks Ice including primarily executive support to the Senior Vice President/GM of SAP Center and Sharks Ice (Functional Group) as well as project management. The key function of this position is to provide timely, accurate, and efficient support to the SVP and the Functional Group. This role is on-site at SAP Center with some flexibility to occasionally work remotely.
SAP Center and Sharks Ice are the backbone of Sharks Sports and Entertainment. It is where we work and where we play, it is where we entertain and create unique partnerships and guest experiences, it is where we build communities and offer recreational opportunities. We provide culture, healthy opportunities, and economic impact to the Bay Area.
The vision for SAP Center and Sharks Ice is to operate and maintain our facilities in like new condition which will attract world class talent to Team Teal and events. We endeavor to create diverse communities and exciting programs and innovative experiences that make our employees and guests feel safe and valued. We aspire to be a place where our teams and our customers strive to be champions.
Essential Duties and Responsibilities:
- Manage administrative functions in support of Senior Vice President/GM (SVP) and the functional group including complex scheduling, calendar management with ever changing priorities, financial management and reconciliation, and travel arrangements.
- Serve as a liaison for the venues team and develop cross-functional relationships to work in partnership with internal and external stakeholders.
- Lead function group meetings, including scheduling of meetings, management of the agenda and meeting minutes, and ensure follow-up and accountability on action items.
- Independently oversees and directs event planning for functional group events.
- Manage SVP expense reimbursement and functional group budget.
- In collaboration with Booking & Events functional group and members of senior leadership team manage and update building calendar
- Manages work performed by outside vendors and ensures timely payments of invoices for functional group.
- Maintains the SVP files, functional group drives and databases, utility data, and efficiently archives for easy access.
- Prepares communications for the SVP and functional group and develops PowerPoint presentations for meetings.
- Manages projects across function groups as assigned, including providing oversight and guidance to collaborators, status reports, and ensuring deadlines are met.
- Manage budget and related documentation for City and Company Capital projects.
- Serve as liaison to San Jose Finance Group and San Jose Arena Authority to ensure strong working relationships.
- Maintains Union contract schedules.
- Manage information requests and site visits for SSE Insurance and FM Global Insurance.
- Maintains all construction compliance documentation, contracts, and certificates of insurance.
- Serves as a backup to the Chief of Staff to the President, including serving as “white glove” VIP concierge for Sharks VIPs (including ownership, government officials, key partners/members, and guests of ownership, etc.) and travel to away games to support President and ownership as needed.
- Perform other tasks and projects as required.
Minimum Qualifications
- Bachelor’s degree or equivalent combination of education and experience
- 5 years of experience required in an administrative role directly supporting upper management, with specific experience in managing calendars, budgets, and expenses.
- Ability to learn quickly and remain comfortable with ambiguity.
- Possess confidence and leadership aptitude to anticipate needs and serve as a gatekeep for the SVP; including protecting the SVP’s time.
- Possesses critical thinking skills and the ability to independently execute multi-faceted projects and prioritize needs.
- Excellent organizational and time management with strong attention to detail.
- Ability to prioritize and to satisfy diverse, multiple, time critical demands, multi-task oriented.
- Excellent interpersonal skills with the ability to maintain effective work relationships.
- Excellent customer service, communication, and writing skills.
- Motivated team player with positive attitude.
- The ability to work independently without supervision, be self-directed, demonstrate initiative, and exhibit good judgment and decision-making skills.
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Experience with SAP products strongly preferred.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of proprietary information.
- Experience in developing internal processes.
Physical Requirements
- Ability to sit, stand and utilize a computer for extended periods of time
- Communicate via phone and email with a variety of individuals
- Ability to bend at the waist, reach overhead and lift up to 15 lbs. with or without accommodation
- Physically navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation
- Ability to work occasional extended hours including nights, weekends, holidays (all with advance notice)
- May be required to travel to other company locations
- May be required to attend events, conferences, and training sessions within Bay Area, in- or out-of-state locations, and/or internationally.
What We Offer
- Competitive compensation (base salary and variable incentive plan)
- Medical/Dental/Vision/Flexible Spending Accounts (all LGBTQ friendly)
- Pretax Transportation Benefit
- 401K (pre-tax and Roth options)
- Generous Paid Time Off Policy
- Minimum of 10 Paid Holidays and Wellness Days per year
- Complimentary or discounted sports and concert tickets
- Other League & partner discounts
- Central office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways and free parking
- An inclusive culture which values diversity of background and a passion to improve our SSE’s commitment to change with impact on our community and industry
- Potential for flexible scheduling and telework opportunities
- Free access to on-site Volta EV charging stations on non-event days
This position is not eligible for U.S. work authorization sponsorship.
Summary:
Born in 1991, Sharks Sports and Entertainment (“SSE”) has grown into a multi-faceted organization that includes the SAP Center, the NHL San Jose Sharks, the AHL San Jose Barracuda, the Tech CU Arena, three Sharks Ice facilities, and the non-profit Sharks Foundation. Additionally, we are growing our organization through expansion in the Bay Area and surrounding communities in Northern California.
We work and play in the Bay Area, and are deeply influenced by the technology, innovation, diversity, and commitment to excellence that surrounds us. Our culture is transforming to reflect those values, with an eye towards a pioneering, forward-thinking, and inclusive environment in sports and entertainment.
We live, work, and innovate by a set of Pioneering Principles:
T – Team success is more important than individual success
E – Exceptional experience is non-negotiable in everything we do
A – Appreciate others for their diversity and opinions
M – More risk leads to more rewards and expands our comfort zones
T – Trust that all teammates have the best intentions
E – Empower all teammates to make informed decisions
A – Always say what you really mean and do what you say
L – Lead by showing the respect to others you expect from them
We strive to unite people through a shared love of ice sports, entertainment, and our hometown. We are #TealTogether.
Our Commitment to Diversity, Inclusion & Belonging
Here at Team Teal, we recognize and celebrate that individuals come with a wealth of experience and talent well beyond any list of required skills and qualifications – in fact, we believe diversity of backgrounds and skills, combined with passion, are the most important keys to meaningful innovation and excellence. Therefore, we encourage people from all backgrounds to apply for our positions. Please let us know if you require accommodation during the interview process.
Equal Opportunity Employer
Sharks Sports and Entertainment is an equal opportunity employer. We accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans’ status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances.
Notice to Recruiters and Agencies
SSE recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will SSE pay a fee for candidates submitted or presented without a signed recruiting agreement in place between SSE and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by SSE’s HR department. In the case of candidate(s) submitted or presented to SSE by a recruiter or agency without a signed agreement AND written assignment by SSE Human Resources, SSE explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency.
Salary : $77,600 - $97,000
