Director of Club Events

Located just off Highway 280 in Menlo Park, Sharon Heights Golf & Country Club has been one of the top private golf and country clubs in the United States since opening in 1962. We have a proud history of providing excellent food, service and experiences to our members.

Why work here?

• Meals provided Tuesday through Sunday
• Scholarship program for Education/Tuition assistance for yourself or child (Available after 90 days employment & during scholarship program term.)
• Health benefits including medical, dental, vision
• Paid Time Off
• Holiday Bonus
• 401K after 1 year of employment (2% matching)
  

Job Purpose: Responsible for all day-to-day catering and event services for internal club events. Support the events department in administrative duties and planning club events. Work with the banquets team and other departments to ensure that the member and guest experience is exceeded and that the highest quality of food and service are delivered.

Job Summary (Essential Functions):

Collaborate with the Director of Events on the following:

• Primary contact for all internal events. (Ladies & Men Golf tournaments, tennis, bridge and swim) from booking to billing.
• Primary contact and driver for all club social events. Create P&L’s, book vendors, and manage budget.
• Create and Manage Club events calendar and budget.
• Introduce new events to the club that will elevate the member experience and drive attendance.
• Enhance annual club events to provide magic moments and memorable experiences.
• Creates and completes banquet event orders (BEO’s).
• Create floor plans for events in social tables.
• Works with the Executive Chef to determine selling prices, menus, and other details for catered events.
• Schedule appropriate vendors based on event needs (AV, Rentals, Valet)
• Confirm and finalize all event details with members and/or internal teams members.
• Inspects finished arrangements; may be present to oversee the actual greeting and serving of guests.
• Input food and beverage consumption after event completion.
• Manages banquet billing and arranges prompt payment for all events.
• Perform general office work such as word processing and filing.
• Works on special projects as assigned.
• Maintain current up to date catering materials (menus and templates) as needed.
• Work on marketing material for catering department.
• Review BEO’s daily and maintain BEO book, distribute BEOs and send updates to all departments involved.
• Meet with other department managers to plan food and beverage aspects of special events organized by staff members.
• Participate in weekly BEO meetings with food and beverage team to review upcoming events.
• Work closely with operations to ensure inventory needed for large events and

Knowledge, Skills, Abilities: Proven leadership abilities. Excellent written and verbal communication and interpersonal skills. Detail-oriented. Extremely responsible and reliable with a professional presentation. Show both initiative and independence in carrying out job responsibilities, while acting as a cooperative team member.

Experience: MS Office proficiency, Adobe Photo Shop, or Illustrator, able to learn a new database quickly. 3-5 years of experience coordinating and executing events.

Work Schedule and Hours: Regular scheduled hours but must be flexible if needed for occasional work outside of normal business hours. Weekends required.

Physical Requirements and Work Environment: Must be able to lift 20 lbs., as well as sit for extended periods of time. Frequent sitting, standing, walking, lifting, bending, stooping, squatting.

Pay Rate: This is a salaried position ranging from $85,000 - $115,000 annually. Varies based on experience.

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the club.

Equal Opportunity Employer

Sharon Heights Golf & Country Club (SHGCC) is an Equal Opportunity Employer. SHGCC strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. SHGCC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply.

Salary : $85,000 - $115,000