Accounts Payable Specialist

Sharon Public Schools 

Sharon is a diverse and welcoming suburban community less than 20 miles southwest of Boston that prides itself on its diverse and engaged population, bucolic environment with Lake Massapoag as its crown jewel and, most of all, its children and its schools, including a state of the art new high school, which opened in the Fall of 2022. Sharon is known for its exceptional schools, dedicated teachers, and extraordinary students. Families reside and, or move to Sharon because of the schools and remain invested and supportive of the school system. 

As a district, we are committed to creating an environment where diverse perspectives and backgrounds are embraced, and we understand that a diverse team allows us to serve our community better. We welcome and encourage individuals of every race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status to seek opportunities within our school district.

As a new colleague, you will join a talented, collaborative and dedicated team of Sharon educators whose mission is to provide a supportive educational community that nurtures each student on their unique journey to be lifelong learners and caring and engaged citizens of our world. Our work is guided by our District Plan, which is organized around four strategic objective areas- Educational Excellence: Innovative Student Centered Learning; Meeting the Needs of All Students; Diversity Equity and Inclusion; and District and School Culture. As a district, we aim to nurture a culture of high quality relationships and collaboration that promotes high expectations for student learning while providing high levels of support for students and staff.  In doing so, we strive to create a welcoming and equitable school environment where all students and staff can grow and succeed. 

QUALIFICATIONS:

• Experience with Excel
• Excellent organizational skills and attention to detail
• Excellent interpersonal skills
• Proficient with Munis financial/accounting systems preferred but will train

RESPONSIBILITIES:

• Process invoices by matching them to the appropriate purchase order for vendor payment.
• Review invoices and reconcile vendor statements; research and correct discrepancies.
• Process all accounts payable including check request and reimbursements.
• Processes and monitors accounts payable transactions; prepares purchase orders; verifies that transactions comply with financial policies, procedures and procurement laws; verifies travel and reimbursement claims; maintains updated vendor files.
• Collects, processes and audits bills. Follows up outstanding purchase orders and outstanding invoices.
• Generate accounts payable warrants including meals tax, school store, and community education sales.
• Maintains records as per records retention schedule and prepares for disposal as required.
• Tracks monthly utility, fuel expenses and works in consultation with Business Administrator to determine encumbrance amounts and appropriate accounts to which they are charged.
• Assists in procurement of supplies and equipment for the district in accordance with law. Enter requisitions for district-wide spend-down expenses (i.e. postage, utilities, legal, water, copiers, etc.)
• Set up and maintain accurate vendor files, collect W9 forms, verifies 1099 data.
• Lead and complete year-end closing processes for each fiscal year.
• Process budget and expense adjustments.
• Provide support and assistance to staff in reviewing and reconciling accounts.
• Maintains detailed files and records.
• Process all transportation applications and payments.
• Maintains understanding of the functions and operations of the district's financial accounting computer software.
• Respond to inquiries from vendors and staff regarding account balances, status of purchase or reimbursements. 
• Notify the Assistant Superintendent of Administration & Finance of potential issues related to the bookkeeping/accounting functions. Research discrepancies of financial information. Troubleshoot MUNIS problems.
• Work cooperatively with town offices with regard to the accounting and processing of all fiscal issues.
• Performs related duties such as filing, word processing, copying documents and any other duties as may be assigned by the Superintendent or Assistant Superintendent of Administration & Finance.