What are the responsibilities and job description for the Agency Staff Services Analyst I/II - Confidential position at Shasta County?
THE CURRENT VACANCY IS WITHIN
THE DEPARTMENT OF CLERK OF THE BOARD
ORAL EXAM IS TENTATIVELY SCHEDULED FOR FEBRUARY 2025
RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED
FINAL FILING DATE: FEBRUARY 14, 2025 AT 12:00 PM
SALARY INFORMATION
Agency Staff Services Analyst I – Confidential: $4,796 - $6,121 APPROXIMATE MONTHLY / $27.67 - $35.31 APPROXIMATE HOURLY
Agency Staff Services Analyst II – Confidential: $5,288 - $6,748 APPROXIMATE MONTHLY / $30.51 - $38.93 APPROXIMATE HOURLY
Please visit https://www.shastacounty.gov/personnel/page/labor-agreements-mous. and refer to the Shasta County Personnel Rules and the Confidential Cost of Living Increases for future salary increases.
ABOUT SHASTA COUNTY
Shasta County offers all of the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.
ABOUT THE DEPARTMENT
The Clerk of the Board is a division within the County Administrative office. The Clerk of the Board serves the people of Shasta County by providing equitable and transparent access to business conducted by its Board of Supervisors. The office is responsible for maintaining all Board records, the County Code, the Administrative Policy Manual, and the Roster of Public Agencies. In addition, staff assist in research for archival records and provides copies of records to other departments and the public.
ABOUT THE POSITION
Under direction, Clerk of the Board staff (Clerks) use considerable judgment and independent action to perform a variety of technical, specialized, and general duties, including administrative and legal analysis work to interpret and analyze various legislation, reports, and data to ensure that legally required operational processes and procedures are followed. Clerks also act as the Brown Act compliance officers and provide members of the public with agendas, notices of public hearings subject to subject-specific state codes, access to public records and the opportunity to attend and participate in open meetings of the Board of Supervisors, Shasta County Water Agency, Shasta County Housing Authority, and In-Home Supportive Services Public Authority Governing Board. The Clerk of the Board division is also responsible for placing legal advertising and serving as Clerk to the Air Pollution Control Board, Employee Appeals Board, Assessment Appeals Board, and the Shasta County Elections Commission. Clerks are expected to interface with other departments, department heads, other governmental entities, as well as the public, to assist and educate on behalf of the Board of Supervisors. Additionally, before and after each Board meeting, Clerks ensure that actions by the Board of Supervisors follow federal, state, and local statutes and regulations. Once actions are approved by the Board of Supervisors, Clerks also process and disseminate board directives, policies and laws, and ensure that all legislative actions are properly executed, and recorded. They certify board actions and archive the legislative records for posterity.
In addition to preparing the Board’s weekly agendas, preparing the minutes of Board meetings, and handling the distribution and maintenance of the documents signed by the Chairman following a Board meeting, duties of Clerk also include accepting claims and demands against the County; processing appointments and resignations for over 80 boards/commissions, which includes maintaining files of original documentation, such as formation papers, appointments of members, and rosters; open bids; publishing, distributing, and maintaining the County Code; administering oaths to various committee members and other county officials approved by the Board of Supervisors; and other various state mandated duties per California Government Code as well as other numerous Codes and County ordinances.
DISTINGUISHING CHARACTERISTICS
Agency Staff Services Analyst I – Confidential: Positions in this classification are responsible for performing various staff administrative and analysis work. Work may include diverse special projects with rigid deadlines. This is the entry level classification in the Agency Staff Services Analyst I/II – Confidential class series. Incumbents in this classification are expected to become familiar with the operations and programs of the department to which assigned and initially perform less complex work than what would be expected of an Agency Staff Services Analyst II – Confidential. This is a Confidential classification. Confidential in this context according to the Personnel Rules means a non-management employee who, in the course of his or her duties, is regularly privy to management planning or decision-making regarding the County’s administration of employer-employee relations as determined by the Board of Supervisors.
Agency Staff Services Analyst II – Confidential: Positions in this classification are responsible for performing various staff administrative and analysis work. Work may include diverse special projects with rigid deadlines. This is the journey level classification in the Agency Staff Services Analyst I/II – Confidential class series and is distinguished from the Agency Staff Services Analyst I – Confidential classification in that incumbents are expected to perform more complex analytical work and complete special projects with a high degree of independence. This is a Confidential classification. Confidential in this context according to the Personnel Rules means a non-management employee who, in the course of his or her duties, is regularly privy to management planning or decision-making regarding the County’s administration of employer-employee relations as determined by the Board of Supervisors.
IDEAL CANDIDATE
The ideal candidate will have experience in research and data analysis; creating and composing complex reports; presenting data that supports findings; project management; policy development; interpreting and explaining laws, rules, regulations, policies, and procedures; meeting rigid deadlines; and working in a high paced, multiple priority environment. The ideal candidate will have excellent written and oral communications skills and strong analytical skills. A positive attitude, outstanding customer service, and focus on finding creative solutions are essential.
This position will manage technology and coordinate projects for the Clerk of the Board Division of the County Administrative Office. The candidate will operate systems and carry out a variety of statutory assignments which have a countywide impact.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Gathers, tabulates, and analyzes data; draws organization, workload, and other charts; prepares reports and makes recommendations on procedures, policies, and program alternatives; makes recommendations on financial, personnel, client, and other administrative systems; monitors contracts; writes a variety of complex reports; orders supplies; prepares correspondence; and may assist in the supervision of staff.
QUALIFICATIONS
It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.
Any combination of education and experience sufficient to directly demonstrate possession and application of the following:
Knowledge of: General public and business administration practices; governmental functions and organization; principles and practices of the functional areas germane to this specialized position.
Ability to: Gather and analyze data; identify problems and central issues; reason logically; perform and document research in dealing with administrative issues; read and interpret operating procedures and regulations; recommend and implement changes; speak and write effectively; establish effective working relationships with those contacted during the course of work; work independently and accept increasing responsibility.
MINIMUM QUALIFICATIONS
Agency Staff Services Analyst I – Confidential: A bachelor's degree from an accredited college AND journey level paraprofessional or related project/administrative support experience.
Agency Staff Services Analyst II – Confidential: A bachelor's degree from an accredited college AND at least one (1) year of experience equivalent to that of an Agency Staff Services Analyst I – Confidential with Shasta County.
Journey level paraprofessional or related project/administrative support experience may be substituted for education on a year for year basis.
SUPPLEMENTAL QUESTIONS
Responses to the following must be submitted with a completed application.
- Do you have bachelor’s degree from an accredited college? If “Yes,” please indicate the type of degree you received and the college you received it from. If “No,” type N/A.
-
How many years of journey level paraprofessional or related project/administrative support experience do you have?
- Less than one year
- 1 - 2 years
- 2 - 3 years
- 3 – 4 years
- 4 – 5 years
- 5 or more years
- Please describe your experience from question #2, If “Yes,” please provide details where you obtained this experience including, but not limited to, employer(s), dates of employment, and job duties. If “No,” type N/A.
- Do you have at least one (1) year of experience equivalent to that of an Agency Staff Services Analyst I - Confidential? If “Yes,” please provide details where you obtained this experience including, but not limited to, employer(s), dates of employment, and job duties. If “No,” type N/A.
- Please describe your experience interpreting and explaining laws, rules, regulations, policies and/or procedures. If none, type N/A.
- Please describe your experience developing and implementing policies and procedures. If none, type N/A.
- Describe any experience you have with creating and using databases. Please include what software programs you have used and for what type of projects. If none, type “N/A.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
OTHER CONSIDERATIONS
- All new employees are required to have their paycheck directly deposited to a bank account.
- Some positions may require a valid California driver's license and acceptable driving record according to County policy.
- Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
- As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
- Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing.
- Shasta County participates in E-Verify. For more information visit https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf (Download PDF reader). If you do not have internet access, contact Personnel at (530) 225-5515 to request a flier.
- In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
- Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees’ Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 9.5% of his/her pay to this plan, or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at https://www.shastacounty.gov/personnel/page/employee-benefits for additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the County’s website are for information purposes only. To the extent the provisions of the flyer or the County’s website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.
APPLICATION AND SELECTION PROCEDURES
Shasta County Personnel will accept applications and responses to the supplemental questions until 12:00 p.m., on February 14, 2025. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, “Refer to Resume and/or Cover Letter,” or “See Attached Resume and/or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered.
Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.
Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE.
Applicants are encouraged to apply on-line at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.
Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.
Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act.
SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Shasta County Personnel
1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515
Salary : $28 - $35
