Athletics Compliance Coordinator

Job Description Summary

The Compliance Coordinator ensures compliance with the rules and regulations of the university.This includes initial and continuing eligibility of student-athletes, training/education of all student-athletes and staff, and serves as the initial contact regarding all rule management and reporting of violations.

Principal Duties and Responsibilities

FUNCTIONS

• Ensures that all Athletics and university-related activities associated with the department operate in full compliance with university, conference, and national rules and regulations.
• Serve as the primary liaison between the Athletics Department and other constituencies with compliance responsibilities, Registrar, Admissions, and Financial Aid. Coordinate the processes for certification of initial, transfer, and continuing eligibility and financial aid.
• Responsible for administering and monitoring all systems designed to ensure compliance with University rules and regulations (including but not limited to self-reporting, violation protocol, etc).

• Ensures that all Athletics and University-related activities associated with the department operate in full compliance with university, conference, and national rules and regulations.
  • Directs all aspects of the university’s compliance program to ensure compliance with university rules and regulations in the areas of staff certification, recruiting, financial aid, amateurism, awards and benefits, and Countable Athletic Related Activity (CARA).
  • Assist in the coordination of reporting with the Associate Athletic Director and Director of Athletics.
  • Collects, organizes, and submits Academic Performance Rate (APR), graduation rate, and assists in the coordination of athletic academic certification.
  • Responsible for maintaining updated SSU Compliance Manual, Student-Athlete Handbook, and Athletic Department Operations Manual, all compliance forms, Teamworks, and Compliance Assistant (Cai) software programs.
  • Ensure that the department complies with Title IX, government, and conference reporting requirements and reviews all data for accuracy.
  • Works closely with the Director of Athletics and Associate AD to detail strategic plans and goals, as well as appropriately monitor and report progress on the goals.
• Serve as the primary liaison between the Athletics Department and other constituencies with compliance responsibilities, Registrar, Admissions, and Financial Aid. Coordinate the processes for certification of initial, transfer, and continuing eligibility and financial aid.
  • Develop and maintain quality relations with coaching staff and other athletic staff members by creating effective communication and processes.
  • Coordinates eligibility activities with Admissions, Financial Aid, Registrar’s Office, Faculty Athletic Representative, and Associate AD.
  • Monitors the student-athletes' academic eligibility, performance, and class attendance by utilizing reports from faculty and the Registrar’s office, and coordinates appropriate action moving forward.
  • Ensures compliance with national rules and regulations governing the recruitment of student-athletes by providing guidance and/or policies to team coaching staffs.
  • Monitors all financial aid awarded to student-athletes with assistance from the financial aid office and oversees the National Letter of Intent program including the development of all scholarship agreements and tracking individual and team grant-in-aid limits.
  • Assists and monitors the administration of scholarships, academic practice program, transfer notifications, tracers, initial eligibility of freshmen and transfers, and continuing eligibility of all student-athletes.
• Responsible for administering and monitoring all systems designed to ensure compliance with University rules and regulations (including but not limited to self-reporting, violation protocol, etc).
  • Leads efforts to correct or resolve any actions that result in noncompliance or present a risk to department operations and serves as initial contact and/or mediator in conduct-related concerns.
  • Responsible for developing and conducting training and education programs for the university staff and student-athletes regarding compliance with the University rules and regulations.
  • Interprets rules and pursues waivers and appeals. Investigates and submits violations to the conference office.
  • Serve on as chair for the Compliance Advisory Committee and other committees as directed.
  • Attends and participates in scheduled compliance seminars to remain current with all changes, as well as changes to university rules and regulations, as applicable, regarding intercollegiate athletics, which includes the requirement for self-reporting any possible rule violations.
  • Perform other duties as assigned.

Minimum Job Knowledge, Skills and Abilities

• Implement athletic programs and policies
• Ensure compliance with regulations
• Budgeting and department finances

Minimum Qualifications

• Bachelor's or Master's degree in Sports Management, Physical Education, or a related field.
• Two to three years of experience.