Office Coordinator - Building Services

Purpose and Summary

A career with Sheboygan County is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization.

Becoming a member of our growing team also means that become our top priority. You will not only enjoy a dynamic work environment but a variety of perks including but not limited to the following:

• Generous benefits package and access to our free InHealth Clinic
• Time off: 15 vacation days upon hire, sick time and 10 paid holidays
• Other perks: Referral program, Wisconsin Retirement System, education discount, quarterly recognition awards, wellness program and much more!

Essential Duties

Qualified candidates will be responsible for all administrative office procedures of the Building Services Department. Key responsibilities include, but are not limited to:

Administrative Support Responsibilities:

• Provide administrative support to the Director, Manager, or Supervisor, making collaborative decisions in their absence.
• Offer direction and support to department staff as needed.
• Maintain department employee files.
• Generate and process status change forms, including action sheets, disciplinary actions, new hires, and temporary modified work arrangements.

Employee Management & Training:

• Oversee the completion of performance evaluations for department employees.
• Address inquiries, resolve urgent issues, and direct matters to the appropriate personnel when leadership is unavailable.
• Represent leadership in meetings when necessary.
• Assist in the hiring process and coordinate training for new employees.
• Administer department policies regarding hiring, orientation, evaluation, and employee support.
• Monitor and recommend additional training for staff.

Policy, Compliance & Record-Keeping:

• Lead and coordinate the development of department policies and procedures, ensuring compliance and currency.
• Maintain and organize records for Property Committee meetings, including agenda preparation, posting, and distribution of minutes and reports.
• Handle all department correspondence in a timely manner.

Financial & Budgetary Responsibilities:

• Assist the Director with annual budget preparation and oversee budget management.
• Provide necessary financial data to affected departments, research account histories, and audit financial/statistical reports.
• Input and manage seven building budgets within the financial system.
• Prepare budget documents for the University of Wisconsin-Green Bay – Sheboygan Campus and Sheboygan County Historical Museum.
• Manage accounts payable and receivable, allocating costs, reconciling vendor statements, and preparing journal entries.
• Oversee cash control, verify and process payments, and conduct monthly budget analysis.
• Reconcile VISA purchasing card statements and ensure accurate financial reporting.

Operational & Miscellaneous Duties:

• Maintain facility contracts and assist with updates as needed.
• Update and monitor the department website.
• Coordinate room reservations at the Aging & Disability Resource Center.
• Manage daily office operations, serve as the primary point of contact for visitors and phone inquiries.
• Order and maintain inventory of office and printing supplies.
• Coordinate staff travel for educational seminars, including registration, transportation, and accommodations.
• Prepare special reports and studies as requested.
• Perform other duties as assigned.

Qualifications

• Education: Minimum of an Associate’s degree in Human Resources, Public Administration, Business Administration, Communications, or a related field desired.
• Experience: Prior experience in a Human Resources office is preferred. Experience with payroll software is desirable.
• Technical Skills: Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Publisher.
• Communication Skills: Excellent written and verbal communication abilities.
• Attention to Detail & Organization: Strong organizational skills with the ability to manage workflow, maintain filing systems, and coordinate schedules efficiently.
• Independence & Reliability: Ability to read, comprehend, and follow instructions accurately while working independently with minimal supervision.
• Interpersonal Skills: Demonstrates professionalism, sound judgment, and courtesy when interacting with a diverse range of individuals.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Sheboygan, WI 53081 (Required)

Work Location: In person

Salary : $21 - $25