Document Control Specialist

Job Description

We are seeking a detail-oriented and analytical Document Control Specialist to join our team with the job location to be on-site at WMATA premises in Alexandria, VA or New Carrolton, MD. In this role you will be responsible to:

• Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;
• Create and maintain projects files;
• Follow the WMATA file naming convention;
• Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;
• Perform quality control checks to ensure that digital files are:
• Complete,
• Legible,
• Correctly oriented,
• Named consistently with the WMATA file naming convention, and
• Archived consistently with the WMATA file directory structure convention.
• Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;
• Take the lead on maintaining records for as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents in accordance with the policies and procedures set forth by the Infrastructure (INFR) Department;
• Coordinate with the project team, contractors, consultants, and Digital Modernization department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final WMATA repository; and
• Perform additional assignments as directed by the WMATA Task Manager.
  

Qualifications

• Bachelor’s degree in engineering or related field; in lieu of a bachelor’s degree, three (3) years of progressive work experience in a related field (i.e., architecture, engineering, or construction management), in addition to experience listed below, will be considered;
• A minimum of three (3) years of experience working with construction, record or document management, project administrative records-submittals, correspondence, RFIs, etc.;
• Experience in Construction Management Applications (i.e., Procore, Prolog);
• Experience working with documents, hard copy and digital, and file management;
• Extensive experience with all Microsoft Office applications;
• Strong organizational skills;
• Experience performing quality control checks; and
• Ability to clearly and professionally communicate both verbally and written.
• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information preferred
• Familiarity with preparing operational procedures; and
• Experience working with eBuilder, Procore, or similar applications preferred
  
  

Additional Information

Proposed Salary: $60 - 85k annual

Sheladia Associates, Inc. has made the best effort to accurately represent the pay range for this position, however, base pay offered may vary depending on job-related knowledge, skills, and experience, and any applicable cost of living data relevant to the position/candidate.

Other compensation: opportunities for annual increase and bonus, and other types of bonuses

Sheladia provides employees the opportunity to gain exposure and collaboration with multiple disciplines on a variety of projects. You will work in a hands-on, collaborative team environment.

Benefits

401(k)

401(k) matching

Dental insurance

Employee assistance program

Life insurance

Long-term disability

Medical insurance

Paid holidays

Paid time off

Vision insurance

Sheladia Associates, Inc. is an Equal Opportunity Employer. Compensation commensurate with experience.

Job Type: Full-time