Probate Clerk I

Job Summary

Work involves the receipt, review (for legal compliance), indexing, scanning, case setup and maintenance of multiple types of filings submitted by individuals and attorneys. Computes and collects fees in connection with each transaction and balances/reconciles a cash drawer each day. May also involve the performance of reception and other related duties as necessary. Work is performed under the general supervision of the Probate Court Supervisor but clerk must have the knowledge to work independently as much as possible.

• Performs all duties necessary to maintain office routine and efficiency.
• Maintain Probate Court case files – scans, indexes and dockets cases, file creation, ongoing take in and scanning of subsequent filings.
• Takes in, by mail, electronic filing, or in person, cases, including but not limited to wills, administrations, conservatorships/guardianships, name changes, adoptions, commitments, condemnations, etc., filed by attorneys or individuals.
• Types all necessary papers and prepares cases for hearings.
• Reviews filings to be sure applicable requirements of statutes have been met prior to hearing/Judge’s review.
• Prepares billing for court files.
• As directed by the Chief Clerk, assists with election day preparation and provides support and assistance to the poll workers and public on election day.
• Drafts simple orders.
• Performs all duties in a safe and efficient manner.
• Performs all other duties as assigned by supervision.

Qualifications and Requirements

MINIMUM REQUIREMENTS

• High school diploma or equivalent.
• Two years of experience that demonstrates the above listed knowledge, skill and abilities, including beginning to intermediate skills and knowledge of Word, Excel and Outlook.
• Valid driver’s license.
• Bonding is required.
• Must not be disqualified from commission as a Notary Public.

• Prior experience working in a law office, probate office, or some paralegal training.

Physical Demands & Work Environment

WORKING CONDITIONS
Work is mostly performed in an office environment.

PHYSICAL REQUIREMENTS
Work is sedentary in nature and involves sitting, standing, bending, lifting up to 10 pounds and walking. Occasionally work may require lifting heavy books, weighing 25 pounds.

Conditions of Job Offer and Employment

EXAMINATIONS: No written or performance examination will be required for this position. Applicants are screened and certified based on an evaluation of their education, training, experience and other requirements as outlined in the Position Announcement and denoted on their job application and responses to the attached supplemental questionnaire.

PRE-EMPLOYMENT/POST OFFER DRUG SCREENING: Shelby County is committed to providing and maintaining a drug-free work environment. After receiving a conditional offer of employment, applicants are required to pass a drug test conducted at a test site designated by Shelby County.

Shelby County, Alabama is an Equal Opportunity Employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, disability or any other legally protected status.