Miscellaneous Temp - CLERICAL SPECIALIST (Dir of Comm Services)

Position Summary

Works under general supervision to perform a variety of entry-level clerical/administrative duties that may require the use of limited independent judgment and skill processing, communicating, creating and/or maintaining various records, files, and information regarding specific departmental functions.

Pay Grade: 41H

Minimum Qualifications

1. Two (2) years of experience in clerical, bookkeeping, data processing, or statistical work; AND

2. High school diploma or possess a GED; OR

3. One (1) year of experience in clerical, bookkeeping, data processing, or statistical work experience and one (1) year of college study (30 semester hours or 36 quarters).

4. PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

1. Processes and/or enters pertinent data into the computer or other record format for processing or issuing department specific applications, registrations, permits, licenses, documents, etc.

2. Composes letters, memoranda, reports for review and signature.

3. Greets customers and answers questions by telephone or in person concerning departmental policies, procedures, and work functions.

4. Collects fees and other required monetary charges related to department specific services and processes.

5. Maintains and balances cash drawer, if applicable in the processing of applicable fees or other monetary charges; calculates daily revenues received by balancing cash drawers and recording revenue.

6. Receives, reviews, and processes records, reports, and other various documents as required for accuracy and/or conformance with established policies and procedures.

7. Mails or issues in person department-specific authorized documents or materials as required.

8. Files and maintains control records.

9. Obtains data from various sources to prepare and compile standard reports.

10. Operates office machines.

11. Relieves or assists other clerical employees in the assigned work area.

12. Performs other related duties as required or directed.

KSAs

1. Knowledge of modern office practices, procedures, and equipment; skilled at operating office equipment.

2. Ability to become proficient in Microsoft Word and Excel. Familiarity with computerized databases.

3. Knowledge of Business English and Math.

4. Ability to communicate with staff and public citizens with courtesy and tact.

5. Ability to plan, organize, and maintain an even flow of work.

6. Ability to express ideas clearly, concisely, and effectively, verbally and in writing.

7. Ability to resolve problem situations.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.