Principal Court Clerk (Chancery Court Clerk)

Position Summary

Works under direct supervision to serve the Chancellors other departments of the court all parties and attorneys involved in litigation in Chancery Court as well as serving to the public.

Pay Grade: 44

Salary Commensurate with Experience and Education

Minimum Qualifications

1. Four (4) years of experience in appropriate clerical, bookkeeping, data processing or statistical work; AND

2. High school diploma or possess a GED.

3. Court-related experience preferred.

4. PROOF OF EDUCATION, TRAINING AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

1. Examines legal documents submitted to the court for adherence to court or law procedures.

2. Maintains the system of records and files in Chancery Court including, but not limited to, storage, organization, rotating, transferring, copying and certifying of court documents.

3. Explains courtroom procedures or forms to requesting parties.

4. Provides information to various state and county officials.

5. Receives, maintains and processes court documents in one or more areas within Chancery Court as assigned by Clerk and Master and/or CAO.

6. Trains with and assists manager/supervisor in the following:

• Prepares docket or calendar of cases to be called, entering decisions and continuances into the case management system.
• Administers oaths to witnesses, attorneys, and litigants.
• Secures information for a Chancellor, contacts attorneys and litigants for court, and instructs parties when to appear in court.
• Serves as lead clerk in a courtroom setting.
• Explains courtroom procedure to requesting parties.
• Maintains and records case dispositions and court orders and arranges for payment of fees.
• Schedules, analyzes, processes, and maintains adoption and appellate reports and records with wide latitude to exercise initiative and independent judgment.
• Verifies all information compiled, analyzed, recorded, and maintained within adoption and appellate reports and records.
• Examines, compiles, and finalizes information on all appeals from Chancery Court.
• Works with attorneys in preparing and finalizing appellate records.
• Copies files for customers, accepts payments, and write receipts.
• Transfers all requested cases to the appropriate requesting entity.

7. Performs special projects or activities as assigned.

8. Performs other related duties as required or directed.

KSAs

1. Knowledge of courtroom procedures.

2. Knowledge of various legal instruments issued by Chancery Court.

3. Working knowledge of Microsoft products, including Windows, Outlook, Excel and Word required.

4. Ability to maintain an established system of records and files.

5. Ability to interact with the public and co-workers with courtesy and tact.

6. Ability to compose general correspondence.

7. Ability to work with court officials.

8. Ability to analyze and solve problems and exercise good judgment.

9. Ability to express ideas clearly, concisely and effectively both verbally and in writing.

10. Ability to perform accurate arithmetical computations.

11. Ability to display organizational and communication skills.

12. Ability to write legibly on legal documents and court files.

13. Knowledge of specified work functions or areas within Chancery Court.


Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.