Office Administrator

JOB SUMMARY

The Office Administrator will be responsible for providing administrative support to ensure smooth day-to-day operations of our plant office. The Office Administrator will maintain accurate records, manage interdepartmental communication, and assist the plant manager & management staff with varies office related tasks.

JOB FUNCTIONS

Below is a listing of the job functions this position performs:

• Provide admin assistance to the plant manager, & other management members by scheduling meetings, answering phone calls & managing interdepartmental communication
• Maintain and organize plant documents which include - production records, inventory logs, shipping/receiving reports & safety compliance documents.
• Serve as the first point of contact for employees, vendors & customers – addressing inquiries and providing information as necessary
• Monitor office supplies, equipment, & other plant materials. Order & manage inventory for office supplies, making sure supplies are available
• Support plant manager in ensuring the facility complies with all local state & federal regulations.
• Assist with safety meetings, documentation, & OSHA compliance tasks as needed
• Coordinate with HR to assist with timekeeping, payroll preparation & maintenance of employee records. Coordinate with HR to ensure employee information is accurate & up to date
• Coordinate internal & external meetings, plant tours, & other plan events as necessary.
• Perform all other duties assigned by Plant Manager

REQUIRED SKILLS AND ABILITIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Excellent verbal and written communication skills
• Excellent organizational skills
• Excellent attention to detail
• Time management skills with ability to meet deadlines in a fast-paced environment
• Knowledge of office administration, clerical procedures, and record keeping systems
• Knowledge of basic accounting and inventory management
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

REQUIRED EDUCATION AND EXPERIENCE

• High School diploma or equivalent
• Associate or Bachelor’ degree preferred
• 2 years of administrative experience preferably in a manufacturing or agricultural environment

PHYSICAL REQUIREMENTS

x Normal Office Heavy work (lift 30-50 lbs.)

x Light work (lift 10 lbs.) Very heavy work (lift over 50 lbs.)

Medium work (lift 11-30 lbs.)

x Other physical requirements (note):

• Physically able to monitor and use equipment as needed
• Prolonged periods of sitting at a desk and working on a computer
• While performing the duties of this job, the employee is regularly required to talk and hear
• Ability to drive company owned or personal vehicle

Job Type: Full Time, Non Exempt

Schedule: Monday - Friday

Reports to: Plant Manager

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

It is the policy of Shell Rock Soy Processing to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Shell Rock Soy Processing will provide reasonable accommodation for qualified individuals with disabilities.