Program Manager

Description

ORGANIZATION: SHELTER, Inc. is an independent, community-based non-profit organization created in 1986 to lead the effort to eliminate homelessness. We currently operate in Contra Costa, Solano and Sacramento counties.

MISSION: To prevent and end homelessness among low-income, homeless, and disadvantaged families and individuals by providing housing services, support and resources that lead to self-sufficiency.

JOB TITLE: Program Manager

STATUS: Exempt/Full Time

TEAM: Programs

REPORTS TO: Director of Programs

SUPERVISES: Case Managers and Program Specialist

PURPOSE of ROLE: This position develops and manages housing, employment and services program(s) designed to increase residential stability for individuals and families experiencing or at risk of homelessness who meet program eligibility requirements.

RESPONSIBILITIES:

PROGRAM & CONTRACT MANAGEMENT

• Manage program and staff to achieve all program and contractual deliverables.
• Develop and maintain policies/procedures manual for assigned program(s).
• Manage service-related expenditures and overall approved program budget according to established policies/procedures.
• Manage public and private contracts related to program(s), develop and accomplish applicable scope(s) of work and serve as point-of-contact for funders. Assist with grant applications and contract negotiations. Research, identify, and coordinate within agency to obtain new funding, support, and partnerships.
• Prepare reports for timely submission as required, provide progress reports for internal and external customers, assist in the preparation of year-end grant reports, and other analyses as requested.
• Coordinate program-level and collaborative activities and meetings.
• Conduct periodic case reviews with case managers to monitor applicants needs assessment, eligibility confirmation processes, monitor progress, and fine-tune intervention strategies and techniques.
• Perform regular file reviews to ensure that case files and service data in HMIS system remains up-to-date, accurate, and complete.
• Ensure completion of participant follow-up at 1, 2, 3, 6, 9 and 12 months to document long-term outcomes.
• Communicate promptly and effectively with other teams to assure close coordination in service delivery.
• Continually evaluate the overall quality and effectiveness of program design and services; recommend adjustments to improve outcomes and contractual obligations; prepare for and present program reviews
• Provide top quality external and internal customer service with an emphasis on responsiveness, confidentiality, consistency, and non-discrimination.
• Establish and develop initiatives, partnerships, services, and programs.

STAFF DEVELOPMENT & SUPERVISION

• Establish and monitor caseloads and work activities of direct reports to ensure service delivery and contract outcomes.
• Actively engage in staff development through agency performance management process, ongoing feedback (including regular One-on-Ones), and identification of training opportunities.
• Conduct hiring process following agency Talent Acquisition process. Conduct and coordinate onboarding activities following agency policies and timelines.
• Quickly identify and address performance-related concerns, following agency policies and procedures. Ensure staff knowledge of, and adherence to, all applicable laws and regulations, professional standards, and agency Code of Conduct.

AGENCY LEADERSHIP, PLANNING & EVALUATION

• Model and promote agency values, customer service, professional standards and Code of Conduct.
• Promote internal collaboration through service coordination meetings, committees, and leadership initiatives to ensure agency outcomes, effective services, good communication, workplace safety and overall staff development.
• Represent the agency in the community. Develop, recognize, document, and strengthen partner relationships to improve programs and outcomes.
• Independently and in coordination with Data Analytics and Analytics staff, develop opportunities for program staff and participants to provide input/feedback on program goals and the means of achieving them including exit surveys to gather program participants input/feedback to identify opportunities for program improvement.
• Utilize evidence-based best practices to maximize effectiveness of program(s).
• Other duties as assigned.

EXPECTED PROFICIENCIES:

• Program, budget, and contract management experience including analytical skills to successfully monitor and manage program budgets and contractual reporting requirements.
• Personnel management and development experience.
• Extensive knowledge of best practices in the homeless intervention field, i.e. housing first/rapid re-housing, strength-based resiliency model, trauma-informed care, motivational interviewing, etc.
• Thorough knowledge of social services network and experience developing collaborative partner relationships with community allies
• Leadership skills including capacity to set and achieve goals, plan and facilitate meetings and group processes, negotiation and mediation skills, maintain patience and tolerance, tact/diplomacy in stressful situations, integrity and cultural competence, commitment to support diversity, equity, and inclusion, and ability to provide and received constructive feedback, ethics
• Professionalism and leadership in maintaining confidentiality with all records, including organizational and individual information, setting appropriate boundaries, knowledge of, and adherence to, applicable laws and regulations.
• Professional and administrative skills including oral/written communication, listening skills, quality control practices, accuracy and thoroughness, monitoring own work to ensure quality, and the use of office equipment, computer applications and databases.
• Well-organized, with ability to effectively manage multiple assignments and competing priorities for self and staff.
• Self-motivated and accountable for work time and other agency resources.

MINUIMUM QUALIFICATIONS:

• Bachelors degree in social work, social sciences or a closely related field of study (significant related work experience in lieu of a credential will be considered).
• At least 3 years of experience working with low income and/or homeless individuals and families.
• At least 2 years of experience in supervising three or more staff.
• Typing skills and computer proficiency (Microsoft Word, Outlook, PowerPoint and Excel).
• Experience with HMIS systems, databases and administrative/office management responsibilities.
• Ability to add, subtract, multiply and divide, using whole numbers, fractions, and decimals, including ability to compute rate, ratio, and percent, and use skills to analyze budgets and program outcomes.
• Ability/willingness to work flexible hours.
• Personal experiences or empathy that demonstrates the ability to relate to those experiencing homelessness and making the transition to housing stability and greater self-sufficiency.
• Experience working in diverse settings with people across all socio-economic spectrums and a wide variety of personalities and roles - staff, residents, local agencies, contractors, lenders, etc.
• Must drive personal car on behalf of agency business and have a DMV record that permits driver to be insured under SHELTER, Inc.s automobile coverage.
• Must successfully pass criminal background check.

PREFERRED QUALIFICATIONS:

• Masters degree in social work, social sciences, or an applicable field of study
• Experience and current professional credential or licensure equivalent to MSW, LCSW, MFT, etc.
• 5 years of direct experience working in housing or service programs working directly with low-income, homeless, and disadvantaged persons.
• 3 years of experience in providing supervision to five or more direct service staff.
• Bilingual English/Spanish.

Benefit Package Includes

• 18 days of Paid Time Off to start, stepping up to 25 days over 8 years (vacation, sick, personal)
• 15 paid holidays including your birthday!
• Tuition reimbursement
• Medical insurance Fully paid employee coverage of at least three plans and 50% of dependents premium (Kaiser, Sutter Health and Anthem Blue Cross)
• Dental Fully paid employee coverage and 50% of your dependent’s premium
• Vision Fully paid employee coverage and 50% of your dependent’s premium
• Flexible spending account
• Group term Life insurance and Accidental Death & Dismemberment Fully paid employee coverage
• Long-term disability insurance Fully paid employee coverage
• Employee Assistance Program
• Voluntary Pet Insurance through Wishbone Pet Insurance
• Voluntary Aflac insurances
• 403b Retirement Plan with matching contribution

Qualifications

Salary : $72,800 - $81,000