What are the responsibilities and job description for the Event Production & Operations Manager position at Shelter Rock Caterers?
Position Summary :
We are seeking a highly organized and proactive Event Production & Operations Manager to join our team. This individual will oversee daily logistics, manage inventory systems, and lead on-site production teams to ensure seamless event execution. The ideal candidate has a strong background in event production, experience managing large crews, and a proactive approach to problem-solving.
Key Responsibilities :
Production & On-Site Management :
Serve as the initial on-site production manager, directing technical and setup crews during event preparations.
Oversee the execution of AV, lighting, staging, and other production elements.
Ensure all event setups are completed according to detailed plans and timelines.
Proactively resolve issues or conflicts during setups and events.
Operations :
Manage daily logistics and scheduling of staff for events.
Review and understand the specific needs of each event, ensuring all requirements are met.
Coordinate with team members to ensure operational efficiency.
Order warehouse supplies as needed, ensuring adequate stock levels for smooth operations.
Inventory Management :
Organize, maintain, and manage inventory, ensuring all items are accounted for and in good condition.
Pull and pack inventory for events and check items back into the system post-event.
Update and manage the inventory database using computer systems.
Print inventory lists and maintain accurate records for all inventory-related activities.
Qualifications :
Proficiency in English and Spanish (fluency required).
Minimum of 3-5 years in event production, with hands-on experience managing setups and technical crews.
Strong organizational and time-management skills.
Proficiency in computer systems, including inventory management software and basic office tools.
Proven experience managing large crews in high-pressure environments.
Prior experience in the events industry is required; a production background is preferred.
Must be able to drive a Non-CDL truck.
Proactive and solution-focused with excellent communication and leadership abilities.
Ability to lift and handle inventory items as needed. Minimum 65lbs.
Flexible schedule with the ability to work evenings and weekends when required.
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