What are the responsibilities and job description for the Office Administrator position at Shelters of Saratoga?
Job Summary:
Shelters of Saratoga is dynamic and mission-driven organization dedicated to transforming the lives of our neighbors facing homelessness. Our passionate team works collaboratively to create meaningful change, and we are seeking a highly organized and detail-oriented Office Administrator to manage key administrative and operational tasks, ensuring the smooth functioning of our office. The ideal candidate will manage Human Resources onboarding processes, support fundraising initiatives, oversee accounts payable activities, and handle related administrative duties.
Key Responsibilities:
- Manage the onboarding process for new hires, including preparation of employment application paperwork, collection of necessary documents, and scheduling of required trainings.
- Maintain employee records and ensure compliance with company policies and legal requirements.
- Serve as the point of contact for new employees, providing assistance during their onboarding process.
- Process vendor invoices in QuickBooks, allocating expenses to appropriate programs. Ensure timely payments.
- Maintain accurate accounts payable files.
- Coordinate with vendors and resolve any payment discrepancies.
- Assist in the planning and execution of fundraising activities and events.
- Maintain donor databases and ensure accurate record-keeping.
- Support the creation of fundraising materials, such as thank-you letters, reports, and promotional content.
- Coordinate communications with donors and stakeholders as needed.
- Manage office supplies and inventory for all programs, ensuring adequate stock levels.
- Organize and maintain office records, files, and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Serve as a point of contact for internal and external inquiries.
- Additional tasks as needed.
Qualifications:
- Proven experience in office administration or a related role.
- Proficiency in math/finance, Google Platform, and Microsoft Office Suite.
- Strong organizational and multitasking skills with a high level of attention to detail.
- Excellent written and verbal communication skills.
- Knowledge of QuickBooks and HR compliance is preferred.
- Experience in fundraising or donor relations is a plus.
Key Competencies:
- Time management and ability to meet deadlines.
- Problem-solving skills and proactive approach to tasks.
- Strong interpersonal skills and ability to work collaboratively. Team Player.
- Discretion and ability to handle sensitive information with confidentiality.
Job Type: Part-time
Pay: $20.00 - $22.00 per hour
Expected hours: 20 – 35 per week
Benefits:
- Employee assistance program
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $20 - $22
