What are the responsibilities and job description for the Shepard Exposition Services is hiring: Production Coordinator, Audio Visual (Hyb position at Shepard Exposition Services?
The Production Coordinator, Audio Visual (AV) will be responsible for the seamless management of customer audio visual needs and production.
Essential Job Duties
- The primary role of the Production Coordinator will be to assist Project Managers (PMs) in organizing all pre-production requirements, and when needed, assist on-site with event execution
- Other duties include but are not limited to :
- Arranging for show site labor (both W2 and labor vendor services)
- Working with the cross-rental department to procure equipment as needed
- Attending client meetings when appropriate
- Maintaining accurate records of on-site labor hours to ensure that tracking is accurate
- Building flow sheets for meeting rooms
- Overseeing the meeting room and exhibition portion of events
- Coordinating logistics.
- Ensuring cost tracking is accurate
- Working with PMs to keep costs in line with event and company expectations
- Scheduling SCRUB calls, post-show calls, and internal group calls as needed
- Assisting PMs with maintaining accurate records for pre- and post-show archival purposes in SharePoint
- Assisting with maintaining IntelliEvent accuracy for both gear and labor
- From time of assignment throughout the entirety of our client relationship :
- Maintain positive interactions with the client
- Respond to all emails in a timely manner, preferably within 24 hours of receipt
- Assist in billing, including pre-show proposals and on-site additions
Requirements
Please note that the roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.
Shepard AV is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.
