Church Accountant

Minimum Qualifications:

· Good computer skills.

· Experience with Microsoft Excel and QuickBooks Online.

· Deep understanding of accounting principles.

· Working with information that requires confidentiality.

· Attention to detail.

· Successful background check and/or eligible for financial bonding.

· Adherence to the Safe Church Policy.

· Good written and verbal communication skills.

1. Daily financial management

· Own and manage Quick Books Online (QBO) chart of accounts to ensure proper financial management and reporting

· Debit Card Transactions - Records in QBO and reconciles to debit card holders' bi-monthly reports and bank statements. Resolve any discrepancies with debit card holders.

· Bill payment- With the Treasurer's approval, make ACH payments. Obtain check approvals, enter payments in QBO, print checks, arrange for Treasurer's signature, and file documentation

· All Bank Accounts - Reconciles monthly (checking account reconciled, all other transactions are recorded and agree to statements).

· Mission Pass Through donations – records online monthly payments to Crossroads Connection ministry, and quarterly payments for other ministries.

· Record deposits in QBO in coordination with the Financial Secretary.

· Reconcile giving between Church Planning Center and QBO, resolve any discrepancies with the Financial Secretary

· Other ad-hoc requests as needed.

2. Reporting

· Provide Monthly report to the Finance Team (QBO reports and draft summary letter)

· Attend monthly Finance Team meetings as requested

· Report quarterly actual spending versus budget to ministry leads

· Provide financial information for the ELCA annual report

· Provide financial information to support the annual congregation meeting.

3. Payroll

· Manage Employee monthly Payroll using QBO - ensure hours received are entered, obtain approval from management, annually update pay rates, set up payroll for new employees, collect W-9 for all 1099 contractors

· Prepare checks for contractors (1099), obtain approval from management

· Pay Pastor benefits through Portico

· Reconcile accounts by ensuring all payroll and benefits are recorded correctly in QBO

· Ensure monthly, quarterly and annual payroll tax returns are filed with IRS and State of Virginia and tax payments are submitted

· Prepare and submit Annual Year End Filings – Prepare W-2’s and 1099’s and related summary forms including the annual payroll tax returns with IRS and Virginia, ensure forms submitted to employees and contractors

4. Other Functions:

· Annual reporting requirement with the State Corporation Commission

· Provide payroll and contractor payment reports for Workers Comp Audit (1 April to 31 March)

· Provide Annual Loan Review information to Mortgage Investment Fund (MIF)

· Enter the annual Mission Spending Plan in QBO and ensure that accounts are set up

· File for Sales Tax Exemption (every 5 years)

· Ensure financial policies and procedures are followed in coordination with the Treasurer, contribute to developing process improvements

· Support internal and external financial audits

· Other ad hoc projects

Job Types: Part-time, Contract

Pay: $35.00 - $40.00 per hour

Expected hours: 10 – 15 per week

Benefits:

• Flexible schedule
• Work from home

Physical Setting:

• Office

Schedule:

• Monday to Friday

Experience:

• Accounting: 5 years (Required)
• Church: 3 years (Required)

Ability to Commute:

• Haymarket, VA 20169 (Preferred)

Work Location: Hybrid remote in Haymarket, VA 20169

Salary : $35 - $40