What are the responsibilities and job description for the Litigation Secretary/Practice Specialist I (Dallas – Night Shift) position at Sheppard Mullin Richter & Hampton LLP?
Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking a Litigation Secretary/Practice Specialist I based in our Dallas office.
This position will accommodate the schedule of 4:30 PM to 1:00 AM (Central Time).
The Practice Specialist will provide litigation support for attorneys, assistants, and paralegals throughout our domestic offices. The job requires extensive knowledge of litigation, trial procedures, federal, state and appellate court rules and procedures. Technical, organizational, and administrative skills are necessary to handle the variety of duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. Collaboration with firm personnel at all levels is integral to the role.
Essential Job Functions
Required Qualifications:
A high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor's degree or some college is preferred.
License and Certification
A secretarial certification or ABA approved paralegal certification is preferred.
Computer/Software Knowledge
Must have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system. Must be able to quickly learn new skills and systems.
Work Environment
Req: #2025-3258
This position will accommodate the schedule of 4:30 PM to 1:00 AM (Central Time).
- This position has a remote/hybrid work arrangement, with the expectation to be in the office on an as needed basis.
The Practice Specialist will provide litigation support for attorneys, assistants, and paralegals throughout our domestic offices. The job requires extensive knowledge of litigation, trial procedures, federal, state and appellate court rules and procedures. Technical, organizational, and administrative skills are necessary to handle the variety of duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. Collaboration with firm personnel at all levels is integral to the role.
Essential Job Functions
- Format, edit, and manage legal documents, including pleadings and discovery.
- Schedule and coordinate court dates, filing deadlines, travel arrangements, and related planning.
- Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents.
- Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm’s standards and procedures.
- Communicate regularly with the team. Double check work product before presenting to attorney for review and again before sending or filing.
- Must be available and able to work during core business hours.
Required Qualifications:
- A minimum of 4-7 years of Litigation Paralegal experience working in a law firm.
- A minimum of 3 years of litigation experience in a law firm.
- Experience with document productions and e-discovery.
- Strong working knowledge of Superior and Federal Courts rules and procedures.
- Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
- Ability to work overtime, evenings, and weekends, as needed.
- Possess excellent spelling, grammar, and punctuation skills.
- Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.
A high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor's degree or some college is preferred.
License and Certification
A secretarial certification or ABA approved paralegal certification is preferred.
Computer/Software Knowledge
Must have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system. Must be able to quickly learn new skills and systems.
Work Environment
- You will be based in the Dallas office but will be allowed to work from home in Texas.
- You are required to come into the office on an as-needed basis.
- Overtime may be required as the job duties demand.
Req: #2025-3258