What are the responsibilities and job description for the Office Administrator (Orange County) position at Sheppard Mullin Richter & Hampton LLP?
Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking an experienced Office Administrator based in the Orange County office.
The Office Administrator partners with the local Office Managing Partner(s) to oversee the day-to-day operations of the Orange County office. Additionally, the Office Administrator fosters positive relationships with attorneys and team members, while supervising, recruiting, and hiring practice and operations support. This position is also responsible for conducting annual performance reviews and preparing salary analysis for the annual merit review process.
The Office Administrator position reports to the Regional Director of Administration and the local Office Managing Partner(s).
The Office Administrator is responsible for overseeing all local functions and services in support of the attorneys in the Orange County office. This includes facility maintenance and operations; hiring, training, and supervision of practice and operations support; event and function planning; accounting and budgeting; vendor relationships and payments.
The Office Administrator will coordinate with Firm’s business functions, including Talent Management and Human Resources, Finance, IT, Knowledge Management, Business Development, Security, and Practice Economics Departments.
Qualifications And Experience
Required Qualifications:
A bachelor's degree in human resource management is preferred or a related field (e.g., Business Administration, Management, Finance, Technology, Marketing, Law, etc.) with appropriate management experience. Substantial and relevant work experience may be substituted.
License and Certification
CLM, SHRM-CP, SCP, and/or PHR certification is preferred, but not required.
Computer/Software Knowledge
Must be proficient with the Microsoft Office Suite of Programs and Adobe. Proficiency with NetDocuments is preferred.
Work Environment
Up to 10%. Minimal domestic travel is required for meetings, retreats, and conferences, as needed.
California: The salary range for this position is $149,000 to $174,000 per year.
Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.
Req: #2025-3241
The Office Administrator partners with the local Office Managing Partner(s) to oversee the day-to-day operations of the Orange County office. Additionally, the Office Administrator fosters positive relationships with attorneys and team members, while supervising, recruiting, and hiring practice and operations support. This position is also responsible for conducting annual performance reviews and preparing salary analysis for the annual merit review process.
The Office Administrator position reports to the Regional Director of Administration and the local Office Managing Partner(s).
The Office Administrator is responsible for overseeing all local functions and services in support of the attorneys in the Orange County office. This includes facility maintenance and operations; hiring, training, and supervision of practice and operations support; event and function planning; accounting and budgeting; vendor relationships and payments.
The Office Administrator will coordinate with Firm’s business functions, including Talent Management and Human Resources, Finance, IT, Knowledge Management, Business Development, Security, and Practice Economics Departments.
Qualifications And Experience
Required Qualifications:
- A minimum of 5 years of progressive management experience overseeing the daily operation and administration of a professional office environment, preferably in the legal or other professional services industry.
- Experience in all aspects of management, including experience in a professional services firm such as a law office.
- Excellent administrative and organizational skills with a proven ability to produce results and meet deadlines.
- Ability to interact and communicate with all levels of professionals, management, and professional staff, demonstrating the ability to elicit cooperation, teamwork, and service in a fast-paced environment.
- Fundamental knowledge and experience managing operational departments such as marketing, finance, human resources, technology, facilities, etc.
- Ability to identify issues, develop recommendations, and implement solutions.
A bachelor's degree in human resource management is preferred or a related field (e.g., Business Administration, Management, Finance, Technology, Marketing, Law, etc.) with appropriate management experience. Substantial and relevant work experience may be substituted.
License and Certification
CLM, SHRM-CP, SCP, and/or PHR certification is preferred, but not required.
Computer/Software Knowledge
Must be proficient with the Microsoft Office Suite of Programs and Adobe. Proficiency with NetDocuments is preferred.
Work Environment
- This position requires you to work physically in the office Monday-Friday, with some flexibility.
- After-hours and weekend work will be required on occasion as the workload requires.
- Long hours expected on occasion
Up to 10%. Minimal domestic travel is required for meetings, retreats, and conferences, as needed.
California: The salary range for this position is $149,000 to $174,000 per year.
Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.
Req: #2025-3241
Salary : $149,000 - $174,000
