What are the responsibilities and job description for the Payroll Accounting Specialist position at Sherburne County, MN?
Salary : $27.03 - $37.88 Hourly
Location : Elk River 55330-1692, MN
Job Type : Full Time
Job Number : 2025-01665
Department : Auditor / Treasurer
Opening Date : 02 / 07 / 2025
Closing Date : 2 / 20 / 2025 11 : 59 PM Central
Job Summary
Under the general direction of the Chief Deputy Auditor-Treasurer, this position is responsible to process biweekly payroll timely and accurately, create various payroll reports, and to assist in maintaining the County's Human Resources Information System (HRIS).
This position is based out of the Sherburne County Government Center in Elk River, MN with regular business hours of 8 : 00a - 4 : 30p, Monday - Friday. Sherburne County is one of the fastest growing counties in Minnesota, where you can find a nice blend of suburban and rural life. As a thriving organization fueled by people passionate about serving our community, Sherburne County strives to support and engage employees through investments in competitive compensation and equitable benefits; a culture that promotes physical and emotional wellbeing; opportunities for professional growth and a sense of honor and purpose.
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Interviews for this position are tentatively scheduled for February 27, 2025. Candidates selected for the interview process will be contacted via email.
Essential Duties and Responsibilities
The following duties are normal for this position. These duties are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Responsible for biweekly payroll processing for all county employees in compliance with county personnel policies and labor agreements, verify submitted timesheets, and resolve discrepancies with supervisors and Human Resources. Perform data entry of payroll journal entries into the County's accounting system.
Maintain time & attendance system. Provide guidance to employees and supervisors on the completion of timecards pursuant to county personnel policy and labor agreements.
Act as a resource to departments. Respond to questions from employees and supervisors regarding payroll processing, calculations and other related areas.
Provide clear documentation of all payroll and reporting processes. Regularly rotate payroll duties for internal control.
Audit, reconcile and resolve any discrepancies with benefit deductions and vendor billings.
Create and prepare a variety of reports for state and federal taxes, audits, annual financial reports and other areas required by state or federal law and regulations.
Maintain employee payroll files and timesheets as required by the County's Records Retention Schedule.
Attend meetings and training as directed to maintain professional competency.
Provide back-up to property tax and election functions as needed.
Develop and maintain respectful and cooperative working relationships.
Regular and reliable attendance according to the department's work schedule.
Knowledge, Skills and Abilities Required
Knowledge of governmental accounting standards and practices.
Knowledge of employment and labor laws and other state and federal laws that affect payroll.
Knowledge of office procedures, data entry and record keeping.
Proficient in Excel and excellent working knowledge of Word.
Excellent customer service skills and ability to communicate effectively both written and orally.
Extensive skill in mathematical computations.
Ability to maintain confidentiality and data privacy pursuant to state and federal laws.
Ability to plan and organize effectively.
Ability to work under pressure and accurately process payroll within prescribed deadlines.
Ability to multitask effectively.
Ability to follow written and oral instructions.
Ability to handle a variety of typical assignments independently.
Minimum Qualifications
An individual must meet the minimum qualifications as stated below to qualify for this position.
Two years of post-secondary education in payroll, accounting or related field; AND
Three years of experience in payroll, accounting or related field.
An equivalent combination of education and experience may be considered.
Sherburne County offers a comprehensive benefits package, including :
- Medical (employee, employee spouse, employee child(ren), or family coverage). Monthly premiums for Employee only coverage are covered 100% by the county.
County Contributions to VEBA and HSA plans
Dental Insurance
Part-Time employees working less than 30 hours per week, Seasonal, Temporary and Interns are not eligible for benefits.
Which of the following best describes your highest completed level of education?
List the degree(s) and / or education received and school where obtained as indicated in the question above. If no degree, type "N / A"
How many years of payroll function experience do you have? (experience must be listed in Work History section of the application to receive credit)
Select which of the following best represents the employer of which your payroll experience was obtained :
Check the box below that comes nearest to the maximum number of employees served in your payroll function duties :
Check all of the following payroll related functions in which you have more than 3 years work experience in :
The payroll function for Sherburne County requires testing and maintaining the customized payroll software. Check any of the listed functions that you have performed for more than 1 year.
Please list all of the payroll systems in which you have experience working with.
Do you have payroll experience working with Union contracts?
EXCEL-Which of the following choices most closely describes your skill level with Microsoft Excel? (If chosen to continue with the hiring process, you may be tested on your skills)
Veterans' Preference : Veterans preference points are awarded to qualified veterans and spouses of deceased or disabled veterans and are added to the exam results. Points are awarded subject to the provisions of Minnesota Statutes 197.455. YOU MUST SUPPLY A COPY OF YOUR DD214 (Member Copy 4). Disabled veterans must also supply a Summary of Benefits Letter from the United States Department of Veterans Affairs or an equivalent letter from a service retirement board. Spouses applying for preference points must supply their marriage certificate, the veteran's DD214, and Summary of Benefits Letter from USDVAFL or death certificate. All required documentation must be received no later than 4 : 30 p.m. on the posted closing date. Are you applying for veteran's preference points?
I affirm that the information provided is accurate and true to the best of my knowledge. I understand that any falsification may disqualify me for consideration for this and subsequent recruitments with Sherburne County for up to three years.
If, during or after your interview, Sherburne County determines that you have been convicted of a misdemeanor, gross misdemeanor or felony for which a jail sentence was or could have been imposed, you may be disqualified from this position by operation of law or county policy. I have read and understand this statement.
Required Question
Salary : $27 - $38
