Administrative Assistant-M-F 9am-5pm

Job Description

Position: Administrative Assistant

Reports To: CEO

Schedule: M-F 9a-5p

Position Location/Department: Administration

Job Summary: To be the main communication between all the hospitals vendors and CEO and board members. The individual must be creative and enjoy working in a small hospital setting. The ideal individual will be very punctual and responsive to phone calls and email communications. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities and leaders.

Essential Duties and Responsibilities:

• Complete a broad variety of administrative tasks for the CEO and his/her direct reports.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assists in coordinating the agenda of senior management team meetings, off-sites, board meetings and all staff meetings.
• Greet guests in a professional matter.
• Working with Finance to set up payment plans with vendors in a timely manner.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Provides a bridge for smooth communication between the executive team and external contacts.
• Must be able to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Exhibits ability to discern confidential information, follows code of conduct and core values of the organization
• Demonstrates proactive approaches to problem-solving with strong decision-making capability.
• Other duties as assigned by up line
• Must be available for occasional after-hour support

Education, Experience and Other Requirements:

• Bachelors degree required
• 1 to 3 years of experience supporting C-Level Executive
• Expert level verbal and written communication skills
• Proficient in Microsoft Office ( Outlook, Word, Excel, and Power Point)