What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Sherman Carter Barnhart Architects?
Join Our Team at Sherman Carter Barnhart Architects!
We're looking for a friendly and experienced Receptionist/Administrative Assistant to join our Lexington, KY office full-time. If you love working in a dynamic environment and have a knack for handling various administrative tasks, we’d love to hear from you!
Personal Traits:
- Team player
- Highly organized
- Attention to detail
- Excellent communicator
- Adaptable to different management styles
Responsibilities:
Receptionist:
- Answer phone calls
- Greet visitors and clients
- Prepare outgoing UPS packages and USPS mail
- Receive and distribute incoming packages and mail
General Administrative Tasks:
- Filing and record-keeping
- Data entry
- Email correspondence
- Order office supplies
- Maintain employee lists
- Manage company car and conference room schedules
- Log incoming checks
- Book rental car and hotel reservations
- Order food for meetings
- Assist the Marketing Department with tasks and proposals
- Maintain and distribute the master project schedule
Qualifications
- Associate’s degree
- 3-5 years of experience in an administrative role
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, Access, etc.)
- Excellent written and verbal communication skills
- Ability to multi-task, organize, and prioritize work
- Experience with Ecomm, Procore, or other web-based management software (a plus)
- Familiarity with Bluebeam and AIA software (a plus)
- Familiarity with CRM software such as Unanet (a plus)
