What are the responsibilities and job description for the AR Specialist position at Shield Arms?
Essential Functions
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Creates invoices according to company practices; submits invoices to customers.
- Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
- Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
- Creates reports regarding the status of customer accounts to Sales Department or others as requested.
- Investigate customer discrepancies and past-due amounts with the assistance of the other staff.
- Collaborates with the finance team to reconcile accounts receivable on a regular basis.
- Assists in generating monthly billing statements based on the general ledger.
- Reconciles revenue accounts each month.
- Copies, files, and retrieves materials for accounts receivable as needed.
- Relays changes of information to appropriate employees.
- Facilitate all internal employee purchases.
- Reports status of receivables weekly to Controller.
This is an overview of some of the essential functions for the role and not intended as an exhaustive list.
Relevant Skills and Knowledge
- Basic accounting knowledge is required.
- Experience with an Enterprise Resource Planning tool is preferred.
- Strong analytical and problem-solving skills.
- Drive to learn and grow within the role.
- High attention to detail.
- Proficiency in Microsoft Excel.
- Excellent communication skills.
