What are the responsibilities and job description for the Executive Assistant position at shiftNOW?
Job brief
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include managing calendars, managing company paperwork and documents, supporting employee transitions, and organizational duties, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
- Act as an office manager by keeping up with office supply inventory
- Act as the point of contact among executives, employees, clients and other external partners
- Track daily expenses and prepare weekly, monthly or quarterly reports; including company expenses.
- Assist in planning company events
- Assist with personal errands for CEO
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Format information for internal and external communication – memos, emails, presentations, reports
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
