Campus Administrator

Salary

This position has a minimum starting salary of $140,000.00/yr and is based on experience and merit within the role.

SUMMARY

The Campus Administrator is responsible for managing the overall operations of their assigned Campus in order to assure high quality resident care while achieving long and short-term goals and objectives for the site.

This position

(a) designs and oversees the clinical, regulatory, administrative and financial strategy and direction of the campus;

(b) assumes final responsibility for all activities and staff;

(c) ensures that Sholom services are reflective of the organization’s philosophy and standards and adhere to

all state, federal, and other regulatory requirements;

(d) evaluates services through Quality Assurance philosophies and programs;

(e) consults with the staff; Directors and management team on problems and interpretation of organization policies to ensure resident and family needs are met; and

(f) formulates and establishes budgets and utilizes all Sholom resources in a fiscally responsible manner.

PRIMARY RESPONSIBILITIES

1) Ensure that Sholom services are reflective of the organization’s philosophy and standards and meet the needs of those being served.

a. Create and maintain an environment that achieves high quality care (physical, mental, emotional, social and spiritual) of residents and tenants and maintain their independence and dignity to the highest degree possible within the continuum.

b. Establish and maintain effective communication systems with all customers. Ensure regulatory compliance and industry standards are met across the continuum.

c. Provide oversight to the Adult day program to maintain regulatory compliance and standards of care.

d. In collaboration with site leadership, ensure the integration of Resident Rights with all aspects of resident care across the continuum.

e. In collaboration with the site leadership, ensure the development, implementation and review of all resident care policies and procedures across the continuum.

f. Promote a spirit of cooperation with all regulatory organizations managing with an expectation of appropriate compliance and corrective measures.

2) Maintain an efficient operation and high quality staff by recruiting, selecting, training, scheduling, supervising and evaluating leadership personnel under the direction of the position.

a. Develop and lead an effective management team that achieves desired outcomes at the individual member level as well as at the collective function level across the Campus.

b. Define all leadership programs and authority/responsibility for those programs. Provide training and education to staff, including workshops, manuals, and developmental meetings.

c. Create and maintain a work environment for employees that is conducive to high productivity and morale.

d. Establish and Maintain effective communication systems with employees. Provide ongoing employee educational and development opportunities which meet regulatory requirements and opportunities for growth.

e. Facilitate and promote quality assurance practices and performance improvement processes by attending Quality Assurance Committee meetings as needed. Gather departmental reports on an ongoing basis and identify and promote an environment of continuous quality improvement

3) Plan and implement campus strategic planning.

a. Design, recommend and implement strategic programs to address emerging needs of the organization.

b. Formulate, recommend and implement policies campus-wide. Ensure that all policies and procedures are in compliance with and adhere to standards established by regulatory agencies.

c. Identify legal requirements and government reporting regulations affecting facility functions.

 Monitor compliance and direct the preparation of information required.

 Act as primary contact with outside labor counsel and government agencies.

d. Conduct an ongoing review of all facility policies, practices and programs to ensure continuing quality improvement and effectiveness.

e. Establish and maintain effective working relationships with outside agencies and organizations to establish effective benchmarking opportunities, to market site services, realize efficient and timely resident placement, and to participate with the various community constituencies to achieve mutually beneficial results.

4) Manage facility budget, financials and address variances in a timely manner.

a. Receive financial statements for the campus monthly and review them.

b. Report variances from budgeted totals to Controller, CFO, and Budget and Finance committee.

 Seek explanation from Directors regarding specific department variances.

c. Develop and manage annual operating budget to effectively utilize fiscal resources.

5) Ensure that Sholom programs comply with applicable federal, state and local standards and regulations.

a. As appropriate, lead or support the survey processes and act as primary contact for Department of Health.

 Provide coordination with and support to staff throughout the Survey.

b. Ensure staff follows state and federal regulations. Ensure appropriate training is in place for new staff.

c. Follow up on all resident and family complaints.

d. Provide annual reports for the Department of Health for facility licensure renewal.

6) Represent Sholom through membership in community and trade organizations.

 Keep abreast of emerging rules changes and modifications to programmatic requirements. Promote and support a continuously developmental organization by promoting, facilitating and encouraging staff education and training sessions to ensure they understand rules and methods.

a. Network with industry and community organizations to stay ahead of community trends in long-term and assisting living facilities.

b. Collaborate with external organizations.

c. Sustain active memberships in community-based and senior service organizations.

7) Maintain visibility with residents, families and visitors to keep communication open.

a. Be available to families and visitors and request feedback on an ongoing basis.

8) Support various other Administration responsibilities as needed

• Denotes essential functions of the position.

JOB SPECIFICATIONS

Education, Experience and Credentials

 Nursing Home Administrators license or License as an Assisted Living Director in the State of Minnesota required.

 Bachelors’ degree in Health Care Administration or similar required or equivalent work experience required.

 Five or more years of management experience in senior services preferred.

Knowledge, Skills and Abilities

 Knowledge of federal, state and local regulations governing long-term care and assisted living facilities.

 Knowledge of gerontological nursing and social services care.

 Knowledge of MDS (minimum data set) and interdisciplinary care plan requirements and process.

 Knowledge of therapeutic recreation, rehabilitation and nutrition services needs of aging residents.

 Excellent interpersonal, collaboration, and relationship building skills to effectively work with a diverse group/variety of people and personalities, including developing relationships with vendors, family members, volunteers, clients, Board members, and staff.

 Strong leadership and management skills; able to function well as part of the organization’s leadership team, communicating and interacting proactively and professionally to ensure the organization’s operational and strategic needs are being met.

 Able to supervise employees, set objectives and work goals and standards, give direction, delegate to, and motivate employees.

 Able to perform HR-related functions including hiring and selection, orienting and training, managing performance, disciplinary action and recommending the termination of employees. Able to understand, administer, and comply with HR policies and procedures.

 Establish, document and communicate clear performance expectations and standards. Evaluate, discuss and hold employees accountable for job performance and organizational behavior standards

 Able to plan, prioritize, coordinate, and manage own work. Able to work unsupervised, make decisions and solve routine problems independently, effectively and creatively.

 Understand and maintain confidential nature of organization and client information, including and in accordance to HIPAA regulations.

 Work as an effective and proactive team-player; understands the importance of supporting the organization, residents, customers and other Sholom employees.

 Able to display high levels of customer service, responding promptly and thoroughly to the inquiries and needs of individuals both internal and external to the organization in accordance with our PROUD standards.

 Detail-oriented, organized and applies effective time management skills in order to meet all deadlines. Able to successfully prioritize and manage multiple tasks and numerous projects in a fast-paced environment.

 Able to prepare and manage budget documents and reports including the ability to plan and monitor the use of expenditures.

 Able to develop and give oral presentations to large and small groups of individuals inside and outside the organization.

 Strong computer skills including Microsoft applications such as including Word, Excel, PowerPoint, and Outlook, and applicable financial and clinical applications.

 Able to follow Sholom safety guidelines in all duties and responsibilities.

 Able to follow and adhere to Universal Precautions and Infection Control procedures.

 Able to be on call 24/7 for emergencies and VA related issues.

PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB

Incumbent must be able to:

 Perform light work, with occasional or negligible lifting up to 10 pounds.

 Push/pull potential residents in wheelchairs up to 200 pounds a distance of several feet.

 Hear, speak and effectively verbally communicate in the English language, including following oral and written instructions, in order to communicate with people inside and outside the organization.

 Work at a desk for extended periods of time, and perform long hours of work at a computer.

 Stand and walk frequently while working.

 Apply manual dexterity for computer keyboarding and office equipment use.

 Possess visual and reading ability for close-up work, including computer work, reading detailed documents, charts and/or reports.

 Work a flexible work schedule, nights and weekends as required including attending events/meetings as needed.

 Able to obtain reliable transportation.

TOOLS AND EQUIPMENT USED

Incumbent must be able to use telephone, copy machines, fax machines, computers and other office equipment.

WORK ENVIRONMENT

The work is indoors, with some exposure to inclement weather conditions when traveling between sites. This job description does not necessarily list all the functions or accountabilities of the job. Employees may be asked by management to perform additional duties and tasks. Management reserves the right to revise and update job descriptions at any time.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Basic Life Insurance and AD&D
• Short Term Disability
• Voluntary Long Term Disability
• Voluntary Worksite Benefits- including Tuition Assistance!
• 403(b) Retirement Plan