Controller

Controller – Shoreby Club, Bratenahl, Ohio

Reports to: General Manager/COO

Supervises: Accounting Assistant

Classification: Full Time/Year-Round salaried position, exempt from overtime

Brief Job Description: The Controller will be responsible for planning, directing, and coordinating the club's financial, accounting, and administrative activities, including Human Resources.

Education and/or Experience

Bachelor’s degree from a four-year college or university

Five to seven years of professional accounting experience, with at least two of those years at the Controller level or equivalent in club operation.

Experience supervising an accounting assistant.

Experience overseeing information technology operations preferred.

Experience with Jonas Club Software preferred.

Experience as a Country Club Controller (preferred)

The Controller is an integral part of the Management team and works closely with the General Manager/COO.

Nationally recognized as a Distinguished Club and one of the most prestigious clubs in Northeast Ohio, it seeks a Controller to Supervise the accounting and financial reporting functions and directly assist the GM and Treasurer on all strategic matters relating to budget management, cost-benefit analysis, forecasting needs, and internal controls. Develop policies to control and coordinate accounting, auditing, budgets, taxes, and related activities and records. Develop, establish, and administer procedures and systems pertaining to financial matters. Prepare financial statements, forecasts, and analyses for all administrative and managerial functions. Maintain all accounting records. Develop, analyze, and interpret statistical and accounting information. Evaluate operating results for costs, revenues, budgets, policies of operation, trends, and increased profitability opportunities. Process all bi-weekly payroll processing, compensation, and benefits administration.

Responsibilities

· Develop the annual operating budget, including ongoing variance monitoring

· Prepares and maintains accurate records, reports, and statements

· Create and enter journal entries in Jonas-COGS, bank fees, depreciation, worker’s compensation, property tax accrual, PTO and payroll accrual, property tax accrual, Beverage and Food transfers, Event COGS, employee meals, employee insurance entries to expense, general insurance, prepaid expenses, inventory transfers to expense and other misc. entries

· Develop the annual capital spending budget, monitor and report on progress against the budget

· Attend monthly board meetings, finance committee meetings, and other meetings as required.

· Oversee member billing and collection procedures.

· Compiles, approves, and maintains credit applications for vendors.

· Manages assigned projects as they relate to the department and club’s needs.

· Audits members' and guests’ charges; checks cash sheets to ensure that all receipts for members’ accounts

· have been posted.

· Audits all cash and charge expenditures.

· Safeguards all funds in bank accounts; assures that revenues are correctly deposited correctly and supervises the checks' drawing.

· Maintains investment program; invests all excess funds on a timely basis to provide better cash flow.

· Monitors collection of past due accounts and advises the general manager and board when difficult situations may arise.

· Maintains the club’s Asset Maintenance Plan, coordinating with Club Benchmarking to reflect asset additions and retirements

· Prepares monthly financials for GM and Treasurer for Board presentation

· Files all necessary taxes (sales and use, dues, tobacco, other)

· Gathers monetary management information and assists the General Manager in developing strategies and tactics for the Club to perform more efficiently

· Safeguards all funds in bank account; assures revenues are adequately and correctly deposited. Supervises the drawing of all checks and reviews daily bank balances

· Maintains fixed asset schedules and prepares depreciation schedules for year-end

· Reconcile all balance sheet accounts monthly.

· Oversees the Club’s risk management, computer system hardware and software operations

· Meets with the department managers to provide analytical support for department financials

· Retains, protects, retrieves, transfers, and disposes of records

· Evaluate and files all club contracts and leases

· Gathers information and assists the General Manager in making decisions about all insurance plans, including employee benefits

· Maintains compliance with all licenses

· Maintain monthly Balance Sheet analysis file

· Prepare financial statements

· Analyze Cost of Goods/Inventory

· Prepare and submit monthly Sales Tax

· Prepare preliminary annual payroll budget files

· Oversee and process biweekly payroll

· Manage all timekeeping system/payroll issues

· Prepares for the annual audit and coordinates with external auditors

· Continually evaluates internal controls

· Ensures procedures are in place to safeguard all club assets

· Other duties as assigned.

Candidate Qualifications

· Excellent computer skills, including proficiency with accounting, financial reporting, payroll software, and Microsoft Office programs

· Effective communication skills, both written and oral, and a proven ability to work effectively with others

· High degree of initiative and proven leadership qualities

· Pays attention to details but is also able to think strategically

· Working knowledge of tax laws & reporting, including income, real & personal property, sales & use, and payroll

· Knowledge and experience with information technology

Physical Demands and Work Environment

• Must be able to reach, bend, stoop, stand, and lift up to 40 pounds.

• Must be able to sit for prolonged periods.

• Moderate noise level in the work environment.

Compensation and Other Benefits

The successful candidate can anticipate a compensation and benefits package commensurate with ability, experience, and performance, including medical benefits.

A complete background check will be conducted on the selected candidate.

This is a full-time, year-round position, exempt and salaried.

Salary Range

$85,000 to $95,000 based on experience

Potential for performance-based bonuses. Bonus opportunities are tied to key financial and operational metrics, rewarding excellence in leadership, efficiency, and strategic contributions to the club’s success.

Please submit all resumes to Shawn Tatarowicz, General Manager, at shawn.tatarowicz@shorebyclub.com

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Ability to Commute:

• Bratenahl, OH 44108 (Required)

Ability to Relocate:

• Bratenahl, OH 44108: Relocate before starting work (Required)

Work Location: In person

Salary : $85,000 - $95,000