What are the responsibilities and job description for the Administrative Assistant position at Shrewsberry & Associates LLC?
Job Description
Job Description
Description : Position Summary
The Administrative Assistant will provide administrative support across the organization. Responsibilities include answering and directing phone calls, greeting visitors, coordinating front-desk activities, arranging continuing education registrations, and distributing mail and packages. Signed confidentiality agreement required. This role is part time with flexible hours requiring a minimum of 20 hours a week.
Essential Duties and Responsibilities
Administrative :
- Answer, screen, and forward incoming phone calls.
- Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person.
- Receive, sort and distribute daily mail / deliveries.
- Order front office supplies and keep inventory levels acceptable based on office needs.
- Update calendars, schedule meetings, and arrange travel and accommodations.
- Continuing Education / Professional Development registration
- Data entry, forms creation, forms completion, and type correspondence.
- Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services
- Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices
- General upkeep of front office space, i.e., spot clean and water plants
- Order food and set up / clean-up for various office events
- Create shipping labels for outgoing packages via FedEx account. Aid in certified mailing.
- Administrative tasks on billable project work, as needed.
Requirements :
Education and / or Experience
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
