Marketing Operations Coordinator

Summary

The Marketing Operations Coordinator reports to the Senior Marketing Operations Manager and works closely with the Chief Marketing Officer to support the day-to-day management and operation of the marketing department. The Marketing Operations Coordinator will support a wide variety of activities, including coordinating marketing team onboarding for new hires, maintenance of marketing intranet materials, coordinating the marketing mentoring program, preparation of reports, and production of presentations required by the marketing management team.

The Marketing Operations Coordinator works closely with marketing, learning and development, and finance personnel to foster an environment that drives operational excellence. It is essential that the coordinator is detail oriented, collaborative, and willing to learn.

Duties and Responsibilities

• Coordinate with the Senior Marketing Operations Manager to maintain the department’s onboarding program by coordinating with key resources within Marketing and Learning & Development to ensure marketing staff are trained as they join the team and/or change positions. This includes:
  • Working proficiently in Sidley’s learning management system; adding or editing learning objects, canceling sessions where appropriate, generating reports, registering new hires in live events, and general troubleshooting
  • Updating resource materials, including process documentation and course materials to ensure content is accurate and up to date
  • Communicating with new hires and hiring managers the role-based onboarding schedules and transcripts using the pre-defined marketing onboarding curriculums
• Coordinate membership and/or participation in professional associations such as the Legal Marketing Association (LMA) and related activities.
• Support activities related to various department initiatives and protocols, including updates and maintenance to Frequently Asked Questions documents, training programs and projects that ensure effective governance, process improvement, and operational efficiencies.
• Draft and input content into the firm’s intranet content management system, including routine updates to the department’s resource page and coordinate with appropriate stakeholders to ensure materials are up to date.
• Coordinate with the Senior Marketing Operations Manager and Procurement in the review of marketing contracts by leveraging past contracts and keeping track of deadlines.
• Maintain department staff documentation including the organizational chart and department email distribution lists.
• Assist with monthly department video conferences, including coordination with the Chief Marketing Officers and department leaders to manage logistics.
• Assist in producing a variety of reports summarizing department activities, including graphs and visual presentations for internal teams.
• Other duties as assigned.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

Target Salary Range

Qualifications

To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily.  The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties.  If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

Education and/or Experience: 

Required:

• At least three years of marketing-related experience
• A Bachelor's degree from an accredited four year college or university
• Strong organizational skills, attention to detail and ability to consistently meet deadlines on time
• Excellent writing and proofreading skills
• Demonstrated proficiency in Microsoft Word, PowerPoint, Excel and Outlook

Preferred:

• Legal marketing, professional services, or marketing operations specific experience
• Proficiency with software applications, including learning management or customer relationship systems, and design tools for formatting graphs or other visuals

Other Skills and Abilities:

The following will also be required of the successful candidate:

• The following will also be required of the successful candidate:
• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer

Salary : $57,000 - $65,000