Management Assistant

A Snapshot of Your Day

Provide administrative support to the Painted Post facility. Report to Head of Site Functions.

How You’ll Make an Impact

• Perform general duties to include but not limited to: organizing and coordinating meetings and other events, organizing and optimizing calendars, mailing and filing
• Coordination of Painted Post organizational events (offsite, trainings, stakeholder meetings, corporate events, University / Job fairs etc)
• Office management: communication, documentation, office organization, visitor support
• Planning, booking and accounting for local and international travel
• Complete expense claims on behalf of the Department Heads
• Interface between Department Heads and Organization
• Contribution to the administration of office facilities
• Procuring, preparing and documenting relevant information of the administrative process.
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and create presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

· Handle sensitive information in a confidential manner

What You Bring

• Required: minimum 5 years of professional experience as an assistant or in another comparable position.
• Associates degree.
• Experience of working in a multi-cultural environment is a requirement, also to adapt and overcome cultural differences in a professional manner.
• Personal interest in permanent improvement of administrative and personal skills.
• Adequate experience in various functions as a management team assistant.
• Suitability for working in open-plan offices.
• Familiarity, proficiency and confidence with MS 365 Applications (Office and Outlook), software and the use of networked PCs are needed.
• Able to deal with customers, colleagues and suppliers in a polite and professional manner.
• Prepared to work as part of a team, keen to make internal and external contacts, learn and be able to operate company procedures with minimal assistance (once established)
• Ability to adapt to new situations and deliver professional support to other functions in the team.
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Job Types: Full-time, Contract

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Evening shift
• Monday to Friday
• Weekends as needed

Experience:

• Customer service: 1 year (Required)
• Microsoft Office: 3 years (Required)

Experience:

• Customer service: 1 year (Required)
• Microsoft Office: 3 years (Required)

Ability to Commute:

• Painted Post, NY 14870 (Required)

Work Location: In person

Salary : $25