Payroll Analyst

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Develops, proposes and / or implements methods, processes or programs related to payroll, and advises managers and / or employees accordingly for (an) assigned organization(s).

,We are seeking a Payroll Analyst with strong expertise in US payroll processes, advanced Excel skills, and the ability to think outside the box to optimize standard payroll tasks. The ideal candidate will have 3-5 years of experience in full-cycle payroll processing, with a focus on managing outsourced payroll vendors and handling union payroll. Experience with ServiceNow or a CRM system is highly preferred, as is a proven ability to drive business change initiatives. You will play a crucial role in improving payroll operations, ensuring accuracy, and contributing to continuous process improvements within the payroll function.

Key Responsibilities

• Full-Cycle Payroll Processing (US):
• Oversee the full-cycle payroll process for all US employees, including gathering timesheets, processing pay data, calculating earnings, deductions, and ensuring accurate and timely payroll disbursement.
• Ensure compliance with federal, state, and local payroll tax regulations, including tax filings, tax deposits, and year-end reporting (W-2s).
• Handle complex payroll calculations for overtime, bonuses, commissions, and employee deductions while ensuring compliance with company policies and legal requirements.
• Outsourced Payroll Vendor Management:
• Collaborate with and manage relationships with outsourced payroll vendors to ensure timely and accurate payroll processing.
• Serve as the primary contact for vendor-related issues and work to troubleshoot and resolve payroll discrepancies.
• Monitor and ensure vendors meet service-level agreements (SLAs) and contractual obligations, while recommending process optimizations to improve payroll efficiency.
• Union Payroll Administration:
• Process payroll for unionized employees, ensuring compliance with union agreements, including accurate deductions, benefits, overtime, and other union-specific provisions.
• Work with HR and union representatives to resolve payroll discrepancies and update union-specific pay rates, benefits, and other terms as required.
• Ensure proper documentation and reporting of union-related payroll issues.
• Advanced Excel & Data Reporting:
• Use advanced Excel skills to generate complex reports, analyze payroll data, and automate payroll tasks to improve efficiency.
• Develop Excel-based tools to streamline payroll operations and track key payroll metrics.
• Analyze payroll trends and data to identify areas of improvement and provide insights to management.
• Business Change & Process Improvement:
• Evaluate payroll processes to identify inefficiencies and recommend solutions to streamline payroll operations and improve overall efficiency.
• Lead initiatives to improve payroll workflows, including the implementation of automation and process improvements.
• Collaborate with HR, IT, and Finance teams to implement changes in payroll systems, processes, and reporting mechanisms.
• Drive continuous improvement initiatives to optimize payroll-related tasks and systems.
• ServiceNow/CRM System Experience:
• Utilize ServiceNow or a similar CRM system to manage payroll-related service requests, track payroll inquiries, and ensure timely resolution of issues.
• Maintain and update payroll records within CRM systems, ensuring accurate and up-to-date information is available for reporting and analysis.
• Leverage CRM tools to enhance communication and collaboration between payroll, HR, and employees.
• Communication & Collaboration:
• Provide exceptional customer service by addressing payroll-related inquiries and resolving issues promptly and professionally.
• Communicate complex payroll and tax-related matters to employees and management in an easy-to-understand manner.
• Collaborate with HR, Finance, IT, and other teams to improve payroll processes, enhance system integrations, and streamline reporting.
• Ensure clear communication with outsourced payroll vendors and union representatives to maintain smooth payroll operations.
  

Qualifications

• Experience:
• 3-5 years of experience in US payroll processing, including full-cycle payroll responsibilities, outsourced payroll vendor management, and union payroll.
• Experience with ServiceNow, CRM systems, or similar tools to manage payroll-related requests and service inquiries is highly preferred.
• Proven track record in business change and process improvement in a payroll function.
• Skills:
• Advanced Excel skills, including proficiency in pivot tables, VLOOKUP, complex formulas, and data analysis/reporting automation.
• Strong knowledge of US payroll tax laws and regulations, including compliance with federal, state, and local tax requirements.
• Experience in managing union payroll processes and handling collective bargaining agreement (CBA) provisions.
• Excellent communication skills, both written and verbal, with the ability to explain complex payroll issues to employees and management in a clear and understandable manner.
• Ability to think outside the box to identify innovative solutions for improving payroll tasks and enhancing operational efficiency.
  
  

• Additional Attributes:
• Strong problem-solving skills and the ability to handle multiple priorities in a fast-paced environment.
• Ability to work independently and as part of a team, collaborating effectively with other departments such as HR, Finance, and IT.
• Ability to drive continuous improvement within the payroll function and implement change management strategies.
  

The pay range for this position is $56,400-$84,600 annually; however, base pay offered may vary depending on job-related knowledge, skills, and experience. The annual incentive target is 5% of base pay. Siemens Healthineers offers a variety of health and wellness benefits including paid time off and holiday pay. Details regarding our benefits can be found here: https://benefitsatshs.com/index.html. This information is provided per the required state Equal Pay Act. Base pay information is based on market location. Applicants should apply via Siemens Healthineers external or internal careers site.

Who we are: We are a team of more than 73,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

Siemens Healthineers offers a variety of health and wellness benefits to employees. Details regarding our benefits can be found here.

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