Project Administrator/ Administrative Assistant

We are seeking a motivated and highly organized individual to serve as Project Administrator/Administrative Assistant onsite at New Mexico DOT project in Shiprock, NM. Your primary role will be to keep the project organized and prepared for an ever-changing schedule.

We are an Equal Opportunity Employer and an E-Verify Participating Employer. All employment is decided on the basis of qualifications, merit and business need.

Siete, Inc. specializes in Heavy Civil Construction for Federal, State and local projects including heavy highway bridge and roadway construction. We pride ourselves in completing projects on time with highest quality and safety measures. As a Project Administrator/ Administrative Assistant, you will play a critical role ensuring the smooth operation of the project office by handling correspondence, maintaining office supplies and providing essential support to the project team. Organization, attention to detail, a focus on customer service, multitasking in a fast-paced environment, effective communication skills and professional demeanor are essential of this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES
including but not limited to:

• Work onsite in project office trailer
• Work closely with project manager and executives to draft, send, and track contracts for subcontractors, suppliers, and consultants for each assigned project.
• Support Project Managers (PMs), Executives, and Officers with administrative duties as needed.
• verify W-9 and request insurance certificate for compliance for sub-contractors.
• print plans and specifications for Project Manager and field team as needed.
• Assist PM with drafting change orders and notices, submittal transmittals, and other correspondence.
• Request project closeout documents and assist Project Manager and Project Engineer with organization and continuous communication.
• Assist with front office duties such as answering the phone and door, distributing mail and packages.
• Review, enter and post invoices for project related expenses. Includes verifying unit rates against contracted supplier quotes.
• Request and reconcile statements from contracted suppliers.
• Create payment batches for checks/EFT (includes sending lien waivers as needed).
• Request and review account balances from subcontractor’s suppliers, equipment rentals, and sub-tiers before funding subcontractor.
• Communicate with vendors and suppliers regarding payment status.
• Ensure EEO bulletin board is current and up-to-date
• Ensure daily and weekly safety meetings are held and documented by field team

Minimum Qualifications:

• Minimum 2 years clerical and documentation experience in the construction industry preferred
• General – electronic filing and record keeping, designing forms and documents, drafting professional correspondence, effective and organized communication, entry level accounting and basic mathematical skills.
• Highly organized
• Must be a resident of the United States

Required Skills and Abilities:

• Ability to pass pre-employment drug screening and background check, including randoms
• Ability to pass MVR; including routine checks
• Ability to safety navigate a job-site; to include maneuvering across uneven surfaces
• Ability to work outside being exposed to inclement weather elements as needed
• Ability to lift and carry a maximum of 100 pounds
• Strong math skills
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills
• Excellent interpersonal and customer/vendor service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Safety First minded
• Proficient with Microsoft Office Suite or similar software
• Must be comfortable interacting with individuals from all levels of the company
• Valid driver’s license with clean driving history
• Regular, reliable attendance

· Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

*There will be a mandatory drug screen and background check

Siete, Inc. is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, creed, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $60,000 - $75,000