What are the responsibilities and job description for the AP Specialist position at Sight Sciences New?
Overview: The AP Specialist role is responsible for full cycle AP, including processing invoices, obtaining approvals and paying vendors. Other responsibilities include resolving discrepancies or other issues with vendors and maintaining accurate and complete AP records. The position is also responsible for month-end and year-end reporting requirements.
Responsibilities:
- Ensure all transactions posted are recorded in accordance with U.S. GAAP
- Ensure all incoming AP invoices are routed for approvals and processed in the system accurately and timely
- Troubleshoot and research invoice issues, open invoices, and invoices pending for approvals
- Review and approve employees expense reports in accordance to the company’s T&E policy
- Process credit card statement transactions in the system, review and ensure they are properly coded according to the nature of the expense and U.S. GAAP
- Develop and maintain successful and positive relationships with internal departments as well as external suppliers
- Assist the AP Manager with weekly check runs, expense report payment disbursements, and month-end close tasks
- Assist with year-end 1099 preparation and ensure we have W9 on file for all vendors
- Provide support in other areas of accounting department and month-end close as needed
- Support company goals and objectives, policies and procedures that comply with FDA Quality System Regulations (QSR), ISO 13485, and any other applicable domestic or international requirements
- Maintain a professional and credible image with key physicians, distributors, consultants, vendors, and co-workers
- Other ad hoc reporting and job duties may be assigned
Skills/Qualifications:
- Accounting or Business Degree or equivalent experience
- 1-2 years of AP or relevant experience in a fast pace/high-growth environment
- Life Sciences experience preferred
- Task-oriented, ability to multi-task, and superior attention to detail
- Effective communicator, with high organizational skills
- Proactive, responsive, and timely problem solver
- Experience with QuickBooks, Concur, Microsoft Excel and Outlook preferred
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