Visual Media Operations Coordinator

Job Description

Sight & Sound is a community-driven organization where diverse talents come together to share the story of God through who we are and what we do. We strive to create an environment that fosters love for God, love for others, trust, teamwork, and collaboration. As the Art & Media Project Manager, you will provide support and communication between Concept Artists, 3D Artists, Media Artists, and Show Logistics. This role focuses on maximizing team effectiveness by providing project management support.

Essential Duties and Responsibilities:

• Provide self-directed administrative support to the Art & Media team, including coordinating schedules and calendars, purchasing, processing paperwork, travel coordination, and supporting verbal and written communication.
• Support Art & Media projects while effectively managing multiple competing priorities and creating efficiencies in processes and communication.
• Collaborate with the Art & Media Manager to build, manage, and maintain timelines using project management tools.
• Identify resource gaps and proactively manage solutions.
• Promptly inform relevant managers and team members of updates and changes in a fast-paced environment.
• Coordinate interdepartmental meetings, manage scheduling and logistics, provide agendas, and facilitate follow-up, including meeting notes.
• Manage collaboration and effective team interactions by emulating servant-leadership and fostering healthy team dynamics.
• Maintain the training document library, keeping information current and accessible.
• Aid the Art & Media Manager in changeover content revision requests while maintaining the change log for the Artists.

Prerequisites:

• Ability to thrive in managing multiple priorities while creating efficiencies in processes and systems.
• Consistent ability to maintain a positive, collaborative, proactive, and adaptable approach.
• Aptitude for organizing oneself, others, and managing details without losing sight of end goals.
• Ability to remain calm, composed, and rational under pressure.
• Excellent communication and customer service skills.
• High level of computer competency and aptitude for learning and embracing new software.