What are the responsibilities and job description for the Accounts Payable Specialist position at Silco Fire & Security?
Job Title: Accounts Payable Specialist
Location: Cincinnati
Silco Fire & Security isn’t just a company—it’s a mission. Every day, our team plays a vital role in protecting lives and property for over 45,000 businesses across Ohio, Kentucky and surrounding states. We design, install, maintain and monitor fire protection and security systems that keep people safe and businesses compliant.
As the market leader in Ohio, Silco is a growing, family-owned company with over 400 employees working from our headquarters in Cincinnati and branches in Dayton, Columbus, Akron, Cleveland and Louisville. Recognized as a Top Workplace and named to the Inc. 5000 list of fastest-growing private companies, we have a long-standing track record of success and ambitious goals for the future.
Our impact extends beyond fire alarms and sprinklers—we provide peace of mind to the communities we serve. At Silco, you’re not just doing a job—you’re making a difference.
As the market leader in Ohio, Silco is a growing, family-owned company with over 400 employees working from our headquarters in Cincinnati and branches in Dayton, Columbus, Akron, Cleveland and Louisville. Recognized as a Top Workplace and named to the Inc. 5000 list of fastest-growing private companies, we have a long-standing track record of success and ambitious goals for the future.
Our impact extends beyond fire alarms and sprinklers—we provide peace of mind to the communities we serve. At Silco, you’re not just doing a job—you’re making a difference.
Position Overview:
The Accounts Payable Specialist plays a key role in ensuring the efficient processing of invoices and payments. This position works closely with the inventory team, department service supervisors, operations managers, and directors to manage purchase order (PO) and non-PO invoices in a timely manner. The role also involves maintaining accurate records, handling vendor payments, and supporting various AP functions to ensure smooth financial operations.
Responsibilities:
- Process PO and non-PO invoices accurately and in a timely manner.
- Maintain and organize accounts payable records.
- Disburse and reconcile petty cash transactions.
- Review the weekly aging report and process vendor payments via checks, ACH, and credit cards.
- Handle daily check requests from branch locations.
- Conduct a monthly review of vendor statements to ensure accuracy.
- Manage vendor setup and account maintenance in ERP software.
- Research and resolve invoice discrepancies and vendor inquiries.
- Assist the AP Manager with special projects as needed.
Qualifications:
- 2 years of experience in accounts payable (experience with invoice matching to receipts is a plus).
- High school diploma or equivalent required.
- Proficiency in financial systems and tools, including ERP software.
- Strong Excel skills and proficiency in Microsoft Office Suite.
- High attention to detail and accuracy in financial data entry.
- Ability to handle multiple tasks, prioritize deadlines, and work effectively in a team environment.
- Excellent communication skills and a proactive problem-solving mindset.
- Ability to collaborate with other AP specialists to ensure smooth workflow and timely payments.
Benefits:
In addition to a competitive compensation package, Silco offers a wide range of benefits such as medical, dental, vision, Aflac and a Flexible Spending Account (FSA). Silco offers company paid short-term disability and life insurance, as well as company paid training. The Company also boasts a 401(k) program with company matching and tuition reimbursement. Silco provides paid holidays and generous paid time off.
Employment at Silco is contingent upon completing and passing a background check and drug screen. Silco is an Equal Opportunity Employer.
