What are the responsibilities and job description for the Advancement Associate position at Silicon Valley International School?

Job Description

Silicon Valley International School (INTL) is seeking an experienced Administrative Associate to join its Advancement team and support the Chief of Advancement. INTL is a bilingual PreK-12 private school focused on language education. The Advancement team handles fundraising, development, alumni relations, and community building. This full-time, exempt position offers a competitive salary and benefits.

If you believe you can and want to make a difference to 770 students and are an extremely detail-oriented professional who is passionate about advancement and enjoys working in a fast-paced, team-oriented, and multicultural environment, then look to us for your next career choice. The ideal candidate will have experience in Development or Advancement, preferably in a non-profit or school setting, and be able to support philanthropic events.

Core duties include Administrative Tasks, supporting the Chief of Advancement, Stewardship, Event Support, Volunteer Coordination, and Department Communication. The ideal candidate should be able to quickly adapt to meet operational needs, be resilient, welcome constructive feedback, and be open to continuing to learn and grow in their role and our unique environment.

The salary scale for this position ranges from $70,000.00 to $90,000.00

Job Duties (Include, but are not limited to) :

Support Chief Advancement Officer

Support Chief Advancement Officer with email / letter drafting, scheduling, and calendar management.
Assist in scheduling and organizing Major Gift and Development committee meetings, including agendas, reservations, and meeting minutes.
Support Capital Campaign by creating ask folders, capturing student photos, and assisting with donor meetings and events.
Organize materials for newsletters and annual reports (photos, graphs, etc.).
Manage internet and database tasks like researching donors, scheduling Major Donor meetings, and managing Advancement pages and emails.

Stewardship :

Coordinate school stewardship efforts (e.g., sending gifts, e-cards, flowers).

Organize Advancement Cocktail Gifts for volunteers.

Assist with fundraising knowledge and act as a school ambassador.

Event Support :

Provide event support for various school events (SDV, Gala, Alumni Reunions, etc.).

Manage Red Carpet event tasks and wine inventory for SDV events.

Volunteer Support :

Collaborate with HR on volunteer clearance and create an inviting office atmosphere.

Assist PTA with tasks like maintenance tickets, event calendar updates, and volunteer luncheons.

Communications :

Manage school-wide calendars, announcements, and eNewsletters.

Assist with photography and copywriting.

Administrative Tasks :

Order and maintain office supplies, handle mailings, and arrange travel or meetings.

Perform other clerical duties, such as filing and errands.

Position Qualifications / Skills :

Associate or bachelor’s degree in a related field.

4 years in Development / Advancement or Administrative roles, ideally in academic / non-profit settings.

Excellent organizational, communication, and multi-tasking skills.

Strong attention to detail and ability to manage multiple tasks in a fast-paced environment.

Proficient in MS Office, Google Suite, and Mac OS; familiarity with Keynote, iMovie, Photoshop, and InDesign preferred.

Ability to travel locally, carry up to 35 lbs, and work evenings / weekends as needed.

Cultural competency and sensitivity to diverse populations.

Benefits

We are pleased to offer our employees a comprehensive benefits package for qualified employees.

Medical (Sutter and Kaiser) [some plans paid at 100% by school]

Personal Time Off (Staff) – accrue 6 weeks and 2-days per year

Paid sick leave- 10 days per fiscal year

Paid Holidays - six holidays and 10 days at the end of December

403(b) – eligible to enroll and participate immediately

403(b) – Employer match begins after 2 years and 1,000 hours of service per year :

5% years 3 through 10 AND 7% after 10 years

Silicon Valley International School is committed to a policy of equal employment opportunity for all applicants and makes employment decisions based on merit. INTL prohibits discrimination on the basis of race, color, ancestry, national origin, ethnicity, religion, age, sex, sexual orientation, physical or mental disability, genetic characteristics or information, marital status, military or veteran status, or any other characteristic protected by law. INTL will afford equal employment opportunities to all qualified applicants and employees as to all terms and conditions of employment, including, without limitation, hiring, training, promotion, compensation, transfer, discipline, and termination.

To Apply

Please submit a cover letter and resume, priority all applicants who include a cover letter.

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Salary : $70,000 - $90,000

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