Administrative Assistant (220)

POSITION TITLE:                       Administrative Assistant

REPORTS TO:                        Principal

TERMS OF EMPLOYMENT:        220 contract with benefits according to Siloam Springs

                                          School Board policies

LOCATION:                          Siloam Springs High School

QUALIFICATIONS:

• High school diploma
• Experience working in a professional office setting.
• Strong computer skills, with proficiency in Microsoft Office (Work, Excel, and Outlook), and Google.
• Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
• Self-starter; able to work independently; organized.
• Effective verbal and written communication skills.
• Strong telephone and interpersonal communication skills.
• Experience with eSchool,  eFinance, and YellowFolder is desired but not required.
• Knowledge, understanding of and patience interacting with students, parents and community members.
• Ability to work as a contributing and flexible team member.

ESSENTIAL JOB FUNCTIONS:

• Assist in coordinating administrative building operations between the HS Administration and faculty and support staff.
• Performs secretarial activity; prepare official correspondence including form letters, emails, reports and other materials from clear copy or rough draft. Utilizes computer programs, pull data, designs and creates forms, spreadsheets, graphics, database and procedures for information management.
• Answers and directs communications for the Principals and provides information as required. Schedules appointments, maintain multiple calendars for appointments and activities, and performs other administrative and diverse clerical duties.
• Assist in the research, scheduling, ordering and tracking of material supplies.
• Prepares information for Open House, Parent Teacher Conferences and CAP meetings with information and events.
• Assist Faculty, Support Staff and Custodians with questions and concerns.
• Prepares for visiting guests, luncheons and other events.

OTHER JOB FUNCTIONS:

• Maintain confidentiality.
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Work additional hours or overtime as directed.
• Other duties as assigned by supervisor.