Office Manager

As the Office Manager, you will be a vital member at one of our Alaskan processing facilities that will provide a strong foundation for our operations. You will be responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. You will oversee administrative staff and ensure that the budget and records of the office are managed efficiently. The Office Manager works in concert with the fleet accountant to maintain accurate fish tickets and timely reporting. Ultimately, the Office manager ensures the smooth running of the office and helps to improve company procedures and day-to-day operations. 

Essential Functions/Qualifications  

The responsibilities of the position include the following: 

• Deal with queries from the public, fishermen, employees, and clients. 
• Ensure knowledge of staff movements in and out of the plant. 
• Prepare letters and documents for mailing to include receive and sort mail and deliveries. 
• Schedule appointments and conference calls. 
• Maintain and replenish office supplies and equipment. 
• Ordering and tracking of company apparel. 
• Monitor and check daily time punches of hourly employees. 
• Coordinate with department supervisors regarding department assignments to ensure that employee hours are recorded accordingly. 
• Ensure that time clocks are working and online. 
• Prepare and ensure that time sheets are ready at the end of every pay period and that employees receive a copy to verify their hours. 
• Submit final time sheets to Payroll Manager. 
• Ensure that every new employee completes all required personnel forms. 
• Ensure protection and security of personnel files and personnel files are up to date. 
• Submit copies of personnel file to the payroll manager for payroll purposes. 
• Ensure that all business permits and licenses are current. 
• Establish office standards and procedures, organize office operations and procedures. 
• Create and design office forms. 
• Maintain vehicle information and documentation and ensure vehicle registrations and insurance are current. 
• Ensure filing systems are maintained and up to date. 
• Ensure confidentiality of company correspondence and records. 
• Audit all weight records and fish tickets. 
• Submit all original copies of fish tickets to the corporate office. 
• Maintain copies of all fish tickets at the plant. 
• Generate requested reports from the fish ticket system. 
• Control and accurately account for all petty cash. 
• Whenever applicable, the Office Manager will assign clerical functions to the Office Assistant and Receptionist. 
• Supervise, evaluate, and manage the performance of the Office Assistant and Receptionist. 
• Monthly plant credit card reconciliation. 
• Other duties as assigned to ensure the facility and organization is fully supported and successful. 
  
  

Competencies 

To perform the job successfully, an individual should demonstrate the following functional and interpersonal competencies: 

Functional 

• Organizational Skills: Strong ability to organize and prioritize tasks, manage time effectively, and meet deadlines.
• Administrative Skills: Proficiency in administrative tasks such as scheduling, record-keeping, and report writing.
• Financial Management: Understanding of financial principles and the ability to manage budgets and expenses.
• Technology Proficiency: Knowledge of office software and technology, including word processing, spreadsheets, and email.
• Problem-Solving: Ability to identify and resolve issues, both independently and collaboratively.
• Project Management: Skill in planning, organizing, and executing projects.
  
  

Interpersonal 

• Communication: Effective verbal and written communication skills to interact with colleagues, clients, and vendors.
• Leadership: Ability to lead and motivate a team, delegate tasks, and provide guidance.
• Interpersonal Skills: Strong interpersonal skills to build and maintain positive relationships with colleagues and clients.
• Adaptability: Flexibility to adapt to changing circumstances and priorities.
• Customer Service: Focus on providing excellent customer service, both internally and externally.
• Stress Management: Ability to handle stress and maintain a positive attitude.
  
  

Education and Experience 

• High school diploma required. 
• Associates or BA preferred but not required. 
• 6-12 months related experience and/or training; or equivalent combination of education and experience. 
• Previous experience in Seafood or Manufacturing is preferred, not required.
  
  

Work Environment and Schedule  

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Position requires onsite presence at our Alaska Processing Facility, and the ability to travel, spending a significant amount of time during the season at our various locations and processing facilities in Alaska. 

Physical Demands  

While performing the essential function and job duties associated with the job, the employee is regularly required to sit, handle, or feel and talk or hear. The employee is occasionally required to stand, walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. 

Mental Activities  

The employee is frequently required to set an example by consistently modeling ambitious standards of honesty and integrity. Presentation and sharing of information should be handled directly, appropriately, and helpfully. Maintains a reputation for honesty, confidentiality, reliability, and fairness. Is willing to admit mistakes and does not misrepresent him/herself for personal gain. Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.  

Silver Bay Perks 

Benefits and Perks listed below may vary depending on the nature of your employment with Silver Bay and the state where you work. 

• Health Insurance: Seasonal Employees and their families are eligible for health benefits that include medical, dental and vision benefits once the employee meets the required 1560 hours worked to become benefit eligible. Employees are also eligible to receive basic life insurance. 
• Employee Assistance Program:  Available for employees and their families.  
• Other Compensation: Employees are eligible for an annual discretionary bonus. 
  
  

Silver Bay Seafoods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.   

If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please send a request to humanresources@silverbayseafoods.com.