Continuing Education Coordinator

The Continuing Education Coordinator manages all details surrounding the organization and delivery of hospital education events, including in-services, symposiums and grand rounds working in conjunction with the Grant & Education Administrative Director, Director of Education and the Director of Library Services. The Continuing Education Coordinator will report to the Grant & Education Administrative Director.

Duties/Responsibilities:

• Coordinates the day-to-day operations of hospital education events that include staff in-services, symposiums and clinical grand rounds.
• Manages all aspects of event planning, including location identification, room reservations, room and AV set-up, food and beverage needs and other requirements as defined.
• Manage the registration process for all continuing education events, ensuring smooth participant sign-up and accurate recordkeeping.
• Oversee the promotion and advertising of educational events, ensuring timely and effective communication through appropriate channels.
• Coordinate with internal departments (IT, Facilities, Marketing, Dietary, Housekeeping, etc.) to ensure all logistical needs for events are met and functions are smoothly executed.
• Handle requests for payment, process invoices, and distribute payments to relevant parties in a timely manner.
• Distribute certificates of completion to participants, ensuring accurate records and compliance with accreditation requirements.
• Maintains and audits files to ensure accreditation survey readiness.
• Works with other departments across all of Silver Hill serving as an effective team member to achieve goals.
• Manages inventory and orders materials and supplies for participants. Ensure all materials are prepared, delivered and distributed at presentation site.
• Enters data, creates program summary and maintains evaluation databases to measure effectiveness and generates related reports.
• Recommend and implement improvements to enhance the quality and impact of continuing education initiatives.
• Creates and maintains event planning reference guide.
• Performs general office administration, including correspondence, printing and copying.
• Performs other duties and responsibilities as assigned.

Required Skills/Abilities: 

• Must have the ability to function optimally in a stressful environment, and the ability to remain calm in emotionally charged situations.
• Advanced knowledge of Microsoft Office applications.

Education and Experience:

• Bachelor’s degree, preferred
• Minimum two years’ event production coordination or administrative work experience.

Silver Hill Hospital (“SHH”) is fully committed to equal employment and advancement opportunities for all present employees as well as for applicants in all phases of the employment process (recruitment, hiring, assignment, conditions of employment, compensation, benefits, training, promotion, transfer, discipline, and termination). Therefore, except in any cases of bona fide occupational qualification or need, SHH will act without regard to race, color, religion, national origin, age, sex, marital status, status as a protected veteran, sexual orientation, gender identity or expression, pregnancy, past/present history of mental disorder, intellectual disability, physical or learning disability, genetic information or any other characteristics protected by applicable law, (unless it is shown by supervisory personnel that a disability prevents performance of the work involved or may result in undue hardship) in all aspects of the employment process and relationship. This policy is based on the understanding that an applicant can handle the job requirements. Employment decisions will be based on merit, qualifications, and abilities.