What are the responsibilities and job description for the Medical assistant back position at SIMEDHealth?
SIMEDHealth is currently looking for a Back Office Coordinator to join us in our Ocala, FL offices.
The Back Office Coordinator (OC) is a working supervisor that provides clinical and administrative support to the physicians, mid-level providers and support staff members.
The OC serves as a role model for clinical staff and promotes teamwork, integrity, and continuous practice improvement. The OC supervises all patient services functions and strives to maintain exemplary service and satisfaction standards at all times.
The OC is also responsible for compliance with all OSHA / CLIA and HIPAA regulations, and ensuring completion of all duties vital to business operations.
The OC is a highly visible "go to" person that is always responsible for creating a positive impression with staff, patients, family members, and other visitors to the office.
The OC ensures that patients receive clinical care such as vital signs, assisting MD’s with procedures, and other patient care duties.
Insurance & authorization information must be gathered in a timely and accurate fashion. The MA must do his / her position while remembering Customer Service, safety and professionalism are key components of this position.
Qualified candidates will have :
- High School Diploma REQUIRED
- AA Degree or higher PREFERRED
- Proficiency in communication and be well organized REQUIRED
- Demonstrate extreme proficiency with customer service, communication and creativity REQUIRED
- 2-5 years in a supervisory capacity PREFERRED
- 3-5 years previous health care experience PREFERRED
- Experience in Intergy or similar EMR system PREFERRED
The following are some of the duties which may be required of you as an Office Coordinator :
- Assist with managerial functions as assigned
- Collaborate with front and back office staff to maintain a consistent patient flow
- Train, coordinate and orient new staff members
- Shall be trained to fill in and be able perform all the functions of the positions you are supervising
- Shall schedule appointments when necessary
- Monitor staff hours, sign off on time cards
- Ensure compliance with OSHA / CLIA / HIPAA and provide training as needed
- Oversee supply ordering and drug samples
- Delegate duties as appropriate
- Ensure copies of reports, diagnostic test results, etc. are available in the chart if needed
- Room patients; obtain full set of accurate vital signs and document in chart or EHR (Obtain vital signs such as height, weight and temperature;
past medical history (or changes) and review meds / document meds from outside sources)
Administer medications as ordered by provider (e.g. injections, oral and topical) for which you are qualified and instructed.
Pull all new diagnostic and lab results daily and gives to physician for review
- Assist / perform all necessary patient procedures for which you are qualified. May perform EKGs, spirometry testing, dressings and wound care depending on practice make up
- Check samples for expiration dates monthly and properly discard outdated medications
- Keep work area clean and safe and properly dispose of all sharps containers and biohazard waste for each room
- Print daily schedules for physician or provider; notify them of changes in schedule the night before clinic
- Assist patients with forms and paperwork as needed
- Prepare insurance forms, as needed, for physician's signature
- Assisting with patient referrals and / or authorizations for surgical procedures or other procedures as needed
- Keep exam rooms clean and ensure patient rooms are neat and stocked. Notify manager of any supplies needed
- Assist with the ordering of medical supplies
- Ensure referral forms and documents for patients are stocked at front desk or in exam rooms at all times
- Sending correspondences to patients, physicians or staff as needed
- Draw blood and obtain urine samples and prepare for pick up
- Enter labs into EHR and prepare for transport
- Document EHR as needed
- Will work as a team with the other medical assistants
- Observing patient and staff safety policies & procedures
SIMEDHealth offers a diverse and complete benefits package including health, life, dental, vision, 401(k), profit sharing, paid time off, paid holidays, wellness discounts and more.
Last updated : 2024-11-21
